The Ultimate Guide to Branded Workwear | UK Business Guide 2026

"Branded workwear helps UK businesses build a professional image, strengthen brand recognition, and give teams a consistent appearance. From choosing the right garments and branding method to managing costs and replacements, this guide covers everything you need to know."

Who This Guide Is For

Whether you're ordering branded workwear for five employees or managing uniforms across multiple locations, choosing the right garments is an important investment.

This guide has been written for:

• Business owners
• Procurement managers
• Office managers
• Operations directors
• HR professionals
• Hospitality businesses
• Construction companies
• Estate agents
• Healthcare providers
• Logistics companies
• Schools and educational organisations
• Retail businesses
• Sports clubs and charities

If you're responsible for choosing company uniforms, this guide will help you make informed decisions that benefit your business, your employees and your brand.

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I want to tell a story

Imagine meeting a customer for the very first time.

Your vehicles are clean.

Your branding looks professional.

Your website inspires confidence.

Then your employee steps out wearing a faded polo shirt, mismatched trousers and a logo that's peeling away after only a few months.

Suddenly, the professional image you've worked so hard to create begins to unravel.

Branded workwear is often one of the last things businesses think about, yet it's one of the first things customers notice.

Whether you're welcoming guests into a hotel, arriving at a customer's property, working on a construction site or serving coffee in a busy café, your uniform communicates something about your business before a single word is spoken.

Done well, branded workwear builds trust, creates consistency and gives employees a sense of pride.

Done badly, it can send the opposite message.

Over the past decade we've worked with businesses of every size, from independent cafés and local tradespeople to national companies with hundreds of employees. Along the way we've seen what works, what doesn't and the costly mistakes that can easily be avoided.

This guide brings together that experience into one practical resource designed to help you make informed decisions, ask the right questions and invest in uniforms that genuinely support your business.

Whether you're buying branded workwear for the first time or reviewing your current supplier, you'll find practical advice throughout this guide to help you choose with confidence.

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Contents

1. Why Branded Workwear Is One of the Best Investments...
2. Choosing the Right Branded Workwear Supplier
3. Preparing for Your Workwear Project
4. Choosing the Right Garments
5. Embroidery vs Printing
6. Quality, Value & Cost Per Wear
7. Logo Placement
8. How Many Garments Should You Order?
9. Common Workwear Mistakes
10. Looking After Your Branded Workwear
11. Branded Workwear FAQs

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Chapter 1: Why Branded Workwear Is One of the Best Investments Your Business Can Make

Many businesses view branded workwear as another operational expense, something that sits alongside office supplies, stationery or company vehicles.

In reality, it is far more than that.

The right workwear influences how customers perceive your business, how employees feel about their role and how consistently your brand is presented every single day.

Whether you're a small independent business with five employees or a national organisation operating across multiple locations, every member of your team represents your company the moment they arrive at work.

Before a conversation begins, before a quotation is presented and before a service is delivered, customers have already formed an impression based on what they can see.

Professional, well-designed uniforms help create confidence from that very first interaction.

Your Uniform Is Part of Your Brand

Most businesses invest considerable time and money developing their brand.

They carefully design their logo.

They build a professional website.

They wrap company vehicles.

They maintain active social media accounts.

Yet one of the most visible parts of their brand, the clothing worn by employees, is often treated as an afterthought.

Your uniform is a moving advertisement for your business.

Unlike many forms of marketing that only reach customers for a few seconds, branded workwear promotes your company throughout every working day.

Whether your team are visiting customers, working on-site, serving in a restaurant, delivering products or attending exhibitions, professionally branded clothing reinforces your identity and helps customers recognise and remember your business.

Every interaction becomes another opportunity to strengthen your reputation.

First Impressions Are Formed Faster Than You Think

Research consistently shows that people make initial judgements within seconds of meeting someone.

For businesses, those first few seconds matter.

Imagine two engineers arriving at a customer's property.

Both are equally skilled.

Both provide the same high-quality service.

One arrives wearing faded clothing with an old logo that is peeling away.

The other wears clean, professionally embroidered workwear that clearly identifies the company.

Which one immediately inspires greater confidence?

Professional appearance doesn't replace expertise.

But it reinforces it.

Customers naturally associate smart presentation with reliability, attention to detail and professionalism.

Branded workwear helps ensure the image you present reflects the quality of the work you deliver.

Branded Workwear Builds Trust

Trust is one of the most valuable assets any business can earn.

Customers want reassurance that they are dealing with genuine employees, particularly when welcoming someone into their home, office or workplace.

Clearly branded uniforms provide instant identification.

They help customers recognise legitimate members of your team and create confidence before a conversation even begins.

For businesses operating across multiple sites or sending employees directly to customer premises, this consistency can be particularly valuable.

A recognisable uniform helps reinforce your professionalism while reducing uncertainty for customers.

Your Employees Represent Your Business Every Day

Branded workwear is not only about how customers see your business.

It also influences how employees feel about the organisation they work for.

Providing high-quality uniforms demonstrates that you value your team and care about the way your business is represented.

Employees who feel comfortable, confident and professionally presented are often more likely to take pride in their appearance and the service they provide.

While uniforms alone will not transform workplace culture, they can contribute to a stronger sense of belonging and create greater consistency across the business.

For growing organisations, this shared identity becomes increasingly important as new employees join the team.

Consistency Strengthens Your Brand

One of the most common challenges businesses face is maintaining consistency.

Different departments order different garments.

Logos vary in size.

Colours gradually change.

New starters receive clothing that no longer matches the original uniforms.

Over time, what started as a professional image can become fragmented.

Establishing clear workwear standards from the outset helps avoid these problems.

Consistent garments, colours, branding locations and embroidery all contribute to a stronger, more recognisable identity.

This is particularly important for businesses operating across multiple branches, franchises or regional teams where consistency reinforces customer confidence.

Quality Workwear Often Delivers Better Value Than Cheap Alternatives

It's understandable that businesses compare prices when ordering uniforms.

However, the cheapest garment isn't always the most economical choice.

Lower quality clothing may lose its shape, fade after repeated washing or require replacement much sooner than a premium alternative.

The true cost of workwear is measured over its entire lifespan, not simply the purchase price.

Well-made garments generally offer better durability, improved comfort and a more professional appearance over time.

For businesses replacing uniforms regularly, investing in quality often results in lower long-term costs while presenting a stronger image to customers.

Branded Workwear Supports Recruitment and Staff Retention

Today's employees increasingly value working for organisations that invest in their people.

Providing modern, comfortable and professional uniforms sends a positive message from the very beginning of the employment journey.

New starters often feel more integrated into the team when they receive high-quality branded clothing from their first day.

Uniforms also help create equality within teams, making employees feel part of the same organisation regardless of job title or department.

While many factors influence employee retention, professional uniforms contribute to creating a workplace that employees can feel proud to represent.

Think Beyond Today

One of the biggest mistakes businesses make is choosing uniforms based solely on their immediate requirements.

Instead, consider how your business might look twelve or twenty-four months from now.

Will you recruit additional employees?

Will you introduce new departments?

Will you open another location?

Will your branding evolve?

Planning ahead when selecting garments and branding methods makes future expansion significantly easier.

Choosing garments that are likely to remain available, establishing consistent branding guidelines and keeping accurate embroidery records can save considerable time and expense when repeat orders are needed.

Businesses that think long-term rarely regret doing so.

ColorCoded Workwear Insight

One of the most valuable conversations we have with new customers isn't about choosing a polo shirt or jacket, it's about understanding how their business operates.

The answers often influence every recommendation that follows.

For example, a hospitality team working in a busy kitchen has very different requirements from an estate agency conducting property viewings or a construction company working outdoors throughout the year.

Taking the time to understand your business before recommending products usually results in a better uniform, a better return on investment and a happier team.

The garments themselves are only part of the solution.

Choosing the right solution for your business is what really matters.

Key Takeaways

Before moving on to the next chapter, remember these five principles:

• Branded workwear is an investment in your company's image, not simply another business expense.

• Professional uniforms help build customer confidence and strengthen brand recognition.

• High-quality garments often provide better long-term value than cheaper alternatives.

• Consistency across your workforce reinforces professionalism and trust.

• The best workwear solutions are chosen around how your business operates, not simply what looks good in a catalogue.

In the next chapter, we'll look at the ten questions every business should ask before choosing a branded workwear supplier. Asking the right questions at the beginning can help you avoid costly mistakes, save time and ensure your investment continues delivering value for years to come.

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Chapter 2 – Choosing the Right Branded Workwear Supplier: 10 Questions Every Business Should Ask

Choosing branded workwear isn't just about selecting garments and adding your company logo. It's about finding a supplier who understands your business, asks the right questions and helps you make informed decisions that will benefit your organisation for years to come.

The right supplier will do much more than process an order.

They'll take the time to understand your business, recommend suitable products, explain the advantages and disadvantages of different branding methods and help you avoid common mistakes.

The wrong supplier may simply ask, "What would you like to order?"

That might sound efficient, but it often leads to missed opportunities, unnecessary costs and uniforms that fail to meet your expectations.

Before committing to any supplier, here are ten questions every business should ask.

If you'd like to talk through your requirements before choosing your garments, you can request a branded workwear quote from ColorCoded Workwear.

1. Do They Take the Time to Understand Your Business?

Every business is different.

A logistics company has very different requirements from a restaurant, an estate agency or a construction contractor.

Before recommending garments, a good supplier should ask questions such as:

• What does your business do?

• Where do your employees work?

• Are staff customer-facing?

• Will garments be worn indoors, outdoors or both?

• Are there any safety requirements?

• How often will uniforms be washed?

• Are you expecting your business to grow?

Without understanding your business, it's almost impossible to recommend the most appropriate solution.

Why This Matters

The best uniforms aren't always the most expensive or the cheapest.

They're the ones that suit the way your team actually works.

Red Flags

🚩 Recommending products before asking any questions.

🚩 Suggesting the same garments to every customer.

🚩 Focusing on price before understanding your requirements.

ColorCoded Workwear Insight

One of the first conversations we have with new customers isn't about garments, it's about their business.

Understanding how your team works allows us to recommend clothing that delivers the right balance of comfort, durability and professional appearance.

2. Are They Recommending the Right Products or Simply Selling What's Popular?

It's easy to recommend a best-selling polo shirt.

It's far more valuable to recommend the right polo shirt.

For example, a busy warehouse team may prioritise durability and freedom of movement, while an office-based sales team may prefer a smarter, more tailored appearance.

A supplier should explain why they're recommending particular garments rather than simply pointing you towards their most popular products.

Why This Matters

Every uniform should be selected with the working environment, employee comfort and long-term performance in mind.

Red Flags

🚩 Recommendations with no explanation.

🚩 No discussion about garment quality.

🚩 Limited product choices regardless of your industry.

3. Do They Explain the Different Branding Methods?

Many businesses assume embroidery is always the best choice.

Others automatically request printed logos.

The truth is that every branding method has strengths.

A knowledgeable supplier should explain:

• Embroidery

• Direct-to-Film (DTF)

• Direct-to-Garment (DTG)

• Heat transfer

They should also explain where each method performs best.

Why This Matters

Choosing the wrong branding method can affect durability, appearance and cost.

Red Flags

🚩 Only offering one branding method.

🚩 No explanation of the alternatives.

🚩 Recommending a branding method without seeing your logo.

4. How Long Will the Uniforms Last?

Many businesses compare the purchase price without considering the lifespan of the garments.

A quality polo shirt that remains comfortable, presentable and durable over a longer period can provide better value than replacing a cheaper alternative more frequently.

Ask about:

• Fabric quality

• Wash performance

• Colour retention

• Shape retention

• Embroidery durability

• Manufacturer warranties where applicable

Why This Matters

The cheapest option rarely remains the cheapest over the lifetime of the garment.

Red Flags

🚩 No information about garment durability.

🚩 Price is the only selling point.

ColorCoded Workwear Insight

One of the questions we often ask is, "How many times each week will these garments be washed?"

The answer can completely change the recommendation.

A hospitality uniform worn and washed daily has very different requirements from a corporate shirt worn once or twice each week.

5. Will You Be Able to Reorder Easily?

Your first order is only the beginning.

Employees move on.

New starters join.

Departments expand.

Branches open.

A good supplier should have systems in place to make repeat ordering straightforward.

Ask whether they:

• Keep your logo on file.

• Record embroidery positions.

• Save thread colours.

• Retain previous order information.

Why This Matters

Consistency becomes increasingly important as your business grows.

Red Flags

🚩 Every repeat order starts from scratch.

🚩 No record of previous branding specifications.

6. Are They Helping You Plan for Future Growth?

Good suppliers think beyond today's order.

They'll ask questions such as:

• Are you recruiting?

• Will additional departments require uniforms?

• Could seasonal staff be joining?

• Will you require repeat orders throughout the year?

Planning ahead can save considerable time and expense later.

Why This Matters

Uniform programmes should grow alongside your business.

7. Are They Advising You or Simply Taking an Order?

One of the easiest ways to judge a supplier is by the quality of the questions they ask.

The best suppliers aren't order takers.

They're advisers.

They'll explain the advantages and disadvantages of different garments, discuss branding options and recommend solutions based on your requirements—not simply what happens to be in stock.

Why This Matters

Professional advice often prevents expensive mistakes.

Red Flags

🚩 No questions.

🚩 No recommendations.

🚩 No alternatives suggested.

8. Can They Deliver a Consistent Brand Image?

Consistency is one of the biggest challenges for growing businesses.

Your logo should look the same across polo shirts, jackets, fleeces, hi-vis clothing and corporate wear.

A good supplier should help maintain:

• Consistent logo size.

• Correct brand colours.

• Standard embroidery positions.

• Uniform garment choices.

Small inconsistencies may seem insignificant individually, but together they can weaken your brand identity.

9. What Happens If Something Goes Wrong?

Even the best suppliers occasionally encounter challenges.

The real difference is how those situations are handled.

Ask about:

• Returns

• Garment issues

• Damaged items

• Production errors

• Communication

A supplier who is open and transparent about their processes is often easier to work with in the long term.

10. Will This Supplier Still Be the Right Partner in Three Years' Time?

This may be the most important question of all.

Buying branded workwear shouldn't be viewed as a one-off transaction.

The best supplier relationships develop over many years.

As your business grows, your supplier should grow with you.

They should understand your branding, your preferred garments and your ordering history, making future purchases quicker, easier and more consistent.

Choosing a supplier based solely on today's price may save money initially.

Choosing a supplier who understands your business can deliver value for many years.

Supplier Scorecard

Before making your final decision, ask yourself the following questions.

If you've answered "No" to several of these questions, it may be worth having another conversation before placing your order.

Choosing the right supplier isn't simply about finding the lowest price, it's about finding a trusted partner who understands your business and can support it as your team grows.

You can see how we approach branded workwear and the support we provide to businesses on our Branded Workwear & Uniforms UK page.

Key Takeaways

Before moving on, remember these principles:

• The best suppliers ask questions before recommending products.

• Advice should always be tailored to your business and working environment.

• Quality, consistency and long-term support are just as important as price.

• Planning for future growth can save both time and money.

• Choosing the right supplier is an investment in your brand, your employees and your business.

In the next chapter, we'll explore how to assess your business's requirements before selecting any garments, ensuring your workwear is practical, professional and fit for purpose from day one.

Looking for a supplier who can help you work through the options? Start your branded workwear project with ColorCoded Workwear.

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Chapter 3 – Preparing for Your Workwear Project: What Every Business Should Know Before Ordering

Successful branded workwear projects don't begin with choosing a polo shirt or selecting an embroidery colour.

They begin with understanding your business.

Taking a little time to plan before contacting a supplier can save money, reduce delays and help ensure your uniforms continue meeting your needs long after the first order has been delivered.

Whether you're ordering branded workwear for a new business, refreshing an existing uniform or managing a growing workforce, the questions you ask yourself before placing an order are just as important as the questions you ask your supplier.

This chapter will help you prepare for a successful workwear project by thinking beyond the garments themselves.

Start With Your People, Not Your Products

It's easy to begin browsing catalogues and comparing garments.

Instead, start by thinking about the people who will actually wear them.

Ask yourself:

• What roles do they perform each day?

• Do they work indoors, outdoors or both?

• Are they customer-facing?

• Do they spend long periods standing, driving or carrying equipment?

• Will they require different clothing throughout the year?

The answers will influence everything from garment selection and fabric choice to branding methods and the number of uniforms each employee requires.

The more clearly you understand your team's day-to-day working environment, the easier it becomes to choose clothing that is practical, comfortable and professional.

Think About the Working Environment

Uniforms should support the way your employees work, not restrict them.

A member of a hospitality team working in a busy kitchen has very different requirements from a surveyor spending most of the day outdoors or an office-based sales executive meeting clients.

Consider factors such as:

• Temperature and weather conditions

• Indoor or outdoor working

• Exposure to dirt, dust or chemicals

• Physical activity

• Safety requirements

• Seasonal changes

Choosing garments that are appropriate for the working environment not only improves comfort but can also contribute to productivity and employee satisfaction.

Define the Image You Want to Project

Your workwear is an extension of your brand.

Before choosing colours or garments, think about how you want customers to perceive your business.

For example:

Professional and Corporate

Ideal for financial services, estate agents and office-based businesses where a polished appearance helps build confidence.

Friendly and Approachable

Often suited to cafés, retail stores and customer service environments where a welcoming image is important.

Practical and Hard-Wearing

Common within construction, engineering, logistics and manufacturing, where durability and functionality are essential.

Modern and Innovative

Technology companies, creative agencies and start-ups may prefer contemporary garment styles that reflect their brand personality.

There is no single right answer.

The best uniforms are those that genuinely reflect your business and the experience you want customers to have.

Plan Beyond Today's Team

One of the most common mistakes businesses make is ordering only for their current workforce.

Ask yourself:

• Are you planning to recruit this year?

• Will seasonal staff require uniforms?

• Could new departments be introduced?

• Are you opening another location?

• Will managers require different garments from other employees?

Thinking ahead can reduce future costs and make repeat ordering much simpler.

It also helps maintain consistency as your business grows.

ColorCoded Workwear Insight

We've worked with businesses that ordered uniforms for exactly the number of employees they had at the time.

Only a few months later they recruited additional staff, only to discover that the original garment had been discontinued or was no longer available in the same colour.

Ordering a small number of spare garments in your most common sizes can often save time, money and frustration later.

Planning ahead rarely feels exciting, but it almost always pays off.

Decide What's Most Important

Every business has different priorities.

For some, durability is the most important consideration.

For others, comfort, appearance or brand consistency may come first.

There isn't a universal answer.

Before requesting quotations, consider ranking the following in order of importance:

• Professional appearance

• Employee comfort

• Durability

• Budget

• Sustainability

• Ease of repeat ordering

• Brand consistency

• Safety and compliance

Knowing what matters most to your business will help you make better-informed decisions when comparing garments.

Gather Everything You'll Need Before Requesting a Quote

A little preparation makes the quotation process faster and more accurate.

Useful information includes:

• An up-to-date company logo

• Preferred branding locations

• Approximate garment quantities

• Employee size information (if available)

• Required delivery date

• Budget expectations

• Any brand guidelines or colour requirements

Providing this information early allows suppliers to offer more accurate recommendations and reduces the likelihood of delays later in the process.

Don't Forget the People Wearing the Uniform

The most successful uniform programmes involve employees in the decision-making process.

Where practical, ask for feedback on:

• Comfort

• Fit

• Fabric preference

• Practical features

• Layering options

• Seasonal requirements

Employees who feel comfortable and confident in their uniforms are generally more likely to wear them with pride.

While business needs should always guide the final decision, involving your team can help improve acceptance and long-term satisfaction.

Workwear Planning Checklist

Before contacting a supplier, see how many of these questions you can answer.

Your Business

☐ How many employees require uniforms?

☐ Which departments need different garments?

☐ Are staff customer-facing?

☐ Will garments be worn indoors, outdoors or both?

☐ Are there any industry-specific safety requirements?

Your Brand

☐ Do you have a high-resolution version of your logo?

☐ Have you decided where the logo should appear?

☐ Do you have company brand colours or guidelines?

☐ Have you considered embroidery and printing options?

Your Order

☐ Do you know roughly how many garments you'll need?

☐ Have you allowed for future employees?

☐ Do you have a preferred delivery deadline?

☐ Have you agreed a realistic budget?

☐ Who will approve artwork before production begins?

Completing this checklist before speaking with a supplier will usually lead to a smoother ordering process and more informed recommendations.

Key Takeaways

Before moving on to garment selection, remember these principles:

• Start by understanding your business rather than choosing products.

• Consider how and where your team will wear their uniforms every day.

• Think beyond your current workforce and plan for future growth.

• Prepare key information before requesting quotations.

• The more planning you do at the beginning, the more successful your workwear project is likely to be.

In the next chapter, we'll explore how to choose the right garments for different industries, working environments and business objectives, helping you build a uniform that is practical, professional and designed to last.

If you're not sure which garments are right for your team, ask ColorCoded Workwear for a recommendation and we'll help you work through the options.

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Chapter 4 – Choosing the Right Garments for Your Team

Selecting the right branded workwear isn't about choosing the most expensive garments or following the latest trends.

It's about finding clothing that reflects your brand, supports your employees throughout the working day and continues looking professional after months, or even years of regular use.

The ideal uniform should balance appearance, comfort, durability and practicality while remaining suitable for the work your team carries out every day.

There is no universal solution.

The best choice depends on your industry, your employees and the impression you want your business to leave on every customer.

Polo Shirts– The Most Versatile Choice

Branded polo shirts remain one of the most popular workwear garments in the UK, and for good reason.

They offer an excellent balance between professionalism and comfort while providing an ideal surface for embroidered company logos.

Polo shirts are suitable for a wide range of industries and can easily be layered beneath sweatshirts, fleeces or jackets throughout the year.

Best For

• Tradespeople

• Estate agents

• Retail

• Hospitality

• Warehousing

• Customer-facing teams

• Office environments

Consider Alternatives If

• Staff require a more formal appearance.

• Employees work in extreme temperatures.

• Specialist PPE is required.

ColorCoded Workwear Insight

If you're unsure where to start, a quality embroidered polo shirt is often one of the safest investments. It offers versatility, presents a professional image and works well across most industries.

T-Shirts – Comfort for Active Roles

T-shirts are ideal where comfort and freedom of movement are priorities.

Modern performance fabrics can also help manage moisture during warmer weather or physically demanding work.

While they may appear less formal than polo shirts, they remain an excellent option for many industries.

Best For

• Construction

• Warehousing

• Manufacturing

• Events

• Promotions

• Logistics

Consider Alternatives If

• Employees regularly meet clients.

• A more corporate image is required.

Shirts and Blouses – Creating a Corporate Image

When professionalism is the priority, shirts and blouses remain a timeless choice.

They're particularly popular within estate agencies, financial services, hospitality management and office-based businesses.

Embroidery can create a premium finish while maintaining a smart appearance.

Best For

• Estate agents

• Hotels

• Reception teams

• Corporate offices

• Sales teams

Consider Alternatives If

• Employees undertake physical work.

• Garments require frequent industrial laundering.

Sweatshirts and Hoodies – Everyday Practicality

Sweatshirts and hoodies provide additional warmth while maintaining a professional branded appearance.

They're particularly useful during colder months or for employees moving regularly between indoor and outdoor environments.

Modern workwear hoodies are designed with durability in mind and have become increasingly popular across many industries.

Best For

• Construction

• Engineering

• Warehousing

• Trades

• Schools

• Facilities management

Consider Alternatives If

• A highly corporate appearance is required.

Softshell Jackets – Professional Protection Outdoors

Softshell jackets have become one of the most popular additions to modern workwear programmes.

They offer protection from wind and light rain while remaining breathable and comfortable throughout the day.

They also provide an excellent surface for embroidered logos.

Best For

• Engineers

• Surveyors

• Estate agents

• Delivery teams

• Sales representatives

• Outdoor workers

Consider Alternatives If

• Employees require fully waterproof clothing for prolonged outdoor work.

Fleeces and Bodywarmers – Flexible Layering

Not every working day requires a heavy waterproof jacket.

Fleeces and bodywarmers provide warmth while allowing greater freedom of movement.

They're particularly useful during spring and autumn or within warehouses where temperatures fluctuate throughout the day.

Best For

• Warehouse teams

• Drivers

• Logistics

• Construction supervisors

• Outdoor customer visits

Hi-Visibility Workwear – Safety Comes First

Where visibility is essential, certified high-visibility clothing should always be selected based on workplace risk assessments and industry requirements.

Hi-vis garments are available across a wide range of styles, including:

• Polo shirts

• T-shirts

• Sweatshirts

• Jackets

• Fleeces

• Waistcoats

• Trousers

Many can also be professionally branded while maintaining compliance with the relevant standards.

Best For

• Construction

• Highways

• Rail

• Utilities

• Waste management

• Airports

• Logistics

Remember

Always ensure garments meet the appropriate safety standards for your working environment.

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Understanding Hi-Visibility Standards

Choosing hi-vis workwear isn't simply about selecting a bright colour. The appropriate garment should be selected according to the risks of the working environment and the requirements of the workplace.

EN ISO 20471 is the key standard you'll commonly encounter on professional high-visibility clothing. It specifies requirements for high-visibility clothing intended to make the wearer conspicuous in daylight and in darkness when illuminated by vehicle headlights.

Hi-vis garments certified to EN ISO 20471 are classified according to the level of visibility they provide:

The required class depends on the specific workplace, risk assessment and relevant industry requirements. Always check the garment's certification rather than assuming a particular garment style automatically meets a particular class.

Branding should therefore be planned around the garment's construction, reflective tape and certified design.

Where a garment is certified to a particular standard, branding should not be assumed to be permissible in every location simply because there is physical space available.

Do not assume that adding a large logo anywhere on a hi-vis garment is acceptable.

Where high visibility is identified as necessary for the work being carried out, the appropriate clothing should be selected according to the risks workers face and the requirements of the workplace.

For relevant UK railway applications, you may also encounter RIS-3279-TOM, the railway industry's specific standard for high-visibility clothing. This railway-specific standard specifies the fluorescent orange colour and other requirements for garments used in relevant railway environments.

Important: This guide provides general information only and should not replace a workplace risk assessment or professional health and safety advice. Always ensure the garments selected are appropriate for the specific requirements of your industry and working environment.

Why Certification Matters

Certified garments are tested to ensure they meet strict requirements for:

• Fluorescent background material
• Reflective tape performance
• Garment design and visibility
• Durability after repeated washing

Choosing certified workwear helps ensure your team remains visible while meeting workplace safety obligations.

ColorCoded Workwear Insight

Hi-vis workwear should always be selected based on your workplace risk assessment—not simply because one garment costs less than another.

If you're unsure which class is appropriate for your business, speak to your health and safety adviser or ask your workwear supplier for guidance before placing your order.

Please note: This guide provides general information only and should not replace a workplace risk assessment or professional health and safety advice. Always ensure the garments you choose meet the specific requirements of your industry and working environment.

Hospitality Uniforms – Presentation Matters

Hospitality uniforms do much more than identify employees.

They contribute to the overall customer experience.

Whether working in a restaurant, hotel, café or bar, uniforms should be practical, comfortable and consistent with the atmosphere of the business.

Typical hospitality garments include:

• Aprons

• Polo shirts

• Shirts

• Blouses

• Waistcoats

• Chef's wear

The right combination helps create a welcoming, professional environment while ensuring employees remain comfortable throughout busy shifts.

Corporate Workwear – Looking Professional Every Day

Corporate clothing should reinforce confidence and credibility.

Many businesses choose coordinated shirts, knitwear, jackets and outerwear to create a consistent appearance across customer-facing teams.

Rather than following fashion trends, corporate uniforms should reflect your brand and remain timeless enough to continue looking appropriate for several years.

Don't Build a Uniform Around One Garment

One mistake many businesses make is expecting a single garment to meet every requirement.

Instead, think in terms of a complete wardrobe.

For example:

Summer

• Polo shirts

• Lightweight trousers

• T-shirts where appropriate

Winter

• Sweatshirts

• Fleeces

• Softshell jackets

• Waterproof outerwear

Throughout the Year

• Corporate shirts

• Hi-vis garments where required

• Branded outerwear

• Accessories such as hats and beanies

Giving employees appropriate clothing for different seasons helps improve comfort while maintaining a professional appearance throughout the year.

ColorCoded Workwear Insight

One of the questions we're frequently asked is:

"What is the best workwear garment?"

The honest answer is...

There isn't one.

The best uniform is the one that suits your employees, your industry and your brand.

A construction company, a hotel and an estate agency may all order embroidered polo shirts—but the garments that work best alongside them are often completely different.

Looking at your uniform as a complete system rather than individual products usually produces the best long-term results.

Garment Selection Checklist

Before finalising your uniform, ask yourself:

☐ Are the garments suitable for the work being carried out?

☐ Will employees be comfortable throughout the working day?

☐ Can garments be layered throughout different seasons?

☐ Do they support the image you want your business to project?

☐ Are they durable enough for regular washing?

☐ Can they easily be reordered in the future?

☐ Will your chosen branding method suit the fabric?

☐ Have you considered both practicality and appearance?

Choosing the right garments isn't about following trends—it's about selecting clothing that helps your employees perform their roles comfortably while representing your business professionally every day.

Key Takeaways

As you've seen, every garment has strengths, and the right choice depends on your business rather than a one-size-fits-all approach.

The most successful uniform programmes combine different garments to create a practical wardrobe that supports employees throughout the year.

In the next chapter, we'll compare embroidery, Direct-to-Film (DTF), Direct-to-Garment (DTG) and heat transfer printing, helping you choose the branding method that delivers the best appearance, durability and value for your business.

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Chapter 5 – Embroidery vs Printing: Which Branding Method Is Right for Your Business?

Once you've chosen the right garments, there's another important decision to make:

How should your brand be applied to them?

For many businesses, the choice comes down to embroidery or printing. But modern garment decoration offers several different options, including Direct-to-Film (DTF), Direct-to-Garment (DTG) and heat transfer.

There is no single branding method that is right for every business, every garment or every logo. 

The best choice depends on:

• The garment you're using

• Your logo and artwork

• Where the logo will be positioned

• How frequently the garment will be worn

• How often it will be washed

• The image you want to create

• The level of detail in your artwork

• Your expected order quantities

• Your budget

• How long you expect the uniform to last

The important thing is not to ask:

"Which branding method is cheapest?"

Instead, ask:

"Which branding method will give us the right result for the way our workwear will actually be used?"

Embroidery: The Traditional Choice for Professional Workwear

Embroidery applies your logo directly to the garment using coloured threads.

The result is a raised, textured finish that has long been associated with professional uniforms and premium branded clothing.

For many businesses, embroidery remains the first choice for permanent staff uniforms because it combines a professional appearance with excellent durability when applied to suitable garments.

Best For

• Polo shirts

• Shirts and blouses

• Fleeces

• Softshell jackets

• Sweatshirts

• Jackets

• Hospitality uniforms

• Corporate clothing

• Caps and hats

• Premium workwear

Advantages of Embroidery

Professional appearance

A well-produced embroidered logo gives a garment a smart, established appearance.

Excellent durability

Because the design is stitched into the garment rather than simply sitting on its surface, quality embroidery can withstand repeated wear and washing very effectively.

Excellent for simple logos

Bold company logos, names and designs with clearly defined shapes generally translate particularly well into embroidery.

Strong long-term value

For garments that are going to be worn regularly over a longer period, embroidery can be an excellent investment when the garment and application are suitable.

Where Embroidery Has Limitations

Embroidery isn't suitable for every design.

Very small text, extremely fine details, gradients and photographic images can be difficult to reproduce accurately using thread.

Large embroidered designs can also add considerable weight to a lightweight garment and may not provide the most comfortable result.

This is why good artwork preparation matters.

A professional embroidery digitisation process can sometimes require modifications to artwork so that the finished logo looks as good on fabric as it does on screen.

Printing: When Flexibility Matters

Printing applies your design to the surface of the garment rather than stitching it into the fabric.

Modern printing technologies can reproduce highly detailed, full-colour artwork and can therefore offer possibilities that embroidery cannot.

Printing can be particularly useful when your design contains:

• Multiple colours

• Fine detail

• Gradients

• Large graphics

• Illustrations

• Photographic imagery

• Complex artwork

Printing can also be an excellent option when you want a large logo or graphic on the back of a garment.

DTF – Direct-to-Film Printing

Direct-to-Film printing has become an increasingly useful option for branded workwear because it can reproduce detailed, full-colour designs and can be used across a wide range of garments.

The design is printed onto a specialist film before being transferred onto the garment using heat and pressure.

Best For

• Full-colour logos

• Detailed artwork

• Larger graphics

• T-shirts

• Hoodies

• Event clothing

• Promotional clothing

• Designs that aren't well suited to embroidery

Advantages of DTF

Excellent colour reproduction

DTF can reproduce colours, gradients and fine details that would be difficult to recreate using embroidery.

Design flexibility

It is particularly useful when the artwork is visually complex.

Suitable for a wide range of garments

DTF can be used on many different fabric types, although the correct application and garment compatibility should always be considered.

Useful for smaller quantities

DTF can be particularly practical when businesses require relatively small quantities or mixed garment orders.

Things to Consider

The performance of any printed finish depends on the quality of the application, the garment itself and how the garment is cared for.

Following the manufacturer's washing and drying instructions is important for maintaining the appearance of printed branding.

DTG – Direct-to-Garment Printing

Direct-to-Garment printing, commonly known as DTG, prints directly onto the garment using specialist textile inks.

It is particularly effective for detailed, full-colour artwork on suitable garments, especially cotton-based T-shirts and similar apparel.

DTG can reproduce intricate designs, gradients and photographic imagery that would be difficult to achieve through embroidery.

Best For

• Detailed artwork

• Full-colour designs

• Promotional T-shirts

• Creative brands

• Events

• Small quantities

• Cotton garments

Considerations

DTG isn't necessarily the first choice for every workwear application.

The garment fabric, expected lifespan, washing requirements and intended use should all be considered before choosing it.

For a permanent uniform that will be worn and washed heavily for years, another branding method may prove more appropriate.

Heat Transfer and Other Printing Methods

Heat transfer is another established method of applying branding to workwear.

A design is produced on a specialist transfer material and then applied to the garment using heat and pressure.

Heat transfer can be useful for:

• Names and numbers

• Short-term workwear

• Events

• Sportswear

• Certain hi-vis applications

• Personalised garments

Different transfer materials and technologies have different performance characteristics, so it's important to understand exactly which method your supplier is recommending rather than simply asking whether something is "printed."

Embroidery vs Printing: At a Glance

Important: These are general guidelines rather than absolute rules. The correct branding method depends on the specific garment, artwork, application and intended use.

'Embroidery vs Printing for Hospitality Uniforms: Which Is Best?'

So, Which Branding Method Should You Choose?

The easiest way to approach the decision is to start with the garment and the purpose.

If you are branding a quality polo shirt for a permanent staff uniform...

Embroidery is often the natural choice.

It provides a professional finish and works particularly well for company logos positioned on the left chest.

If you need a large, full-colour back design...

Printing is generally more appropriate.

A large embroidered design can be heavy, expensive and uncomfortable, whereas printing provides much greater flexibility.

If your logo contains gradients or highly detailed artwork...

Printing is likely to offer greater design flexibility.

DTF and DTG can reproduce details that aren't practical to recreate in thread.

If you're branding a softshell jacket or fleece...

Embroidery is often an excellent option.

These garments provide a stable surface and suit the raised, professional appearance of stitched branding.

If you're ordering event T-shirts...

Printing may be the more practical choice.

Events often require larger graphics, full-colour designs and potentially shorter-term use.

If you're branding hi-vis or technical garments...

Don't assume one method is automatically best.

The fabric, garment construction, certification requirements and intended branding position all need to be considered.

For safety-critical clothing, branding must never compromise the garment's required performance or certification.

What About Cost?

Cost is naturally an important consideration when ordering branded workwear.

However, comparing embroidery and printing purely on price can be misleading.

The cheapest branding method isn't necessarily the cheapest solution over the lifetime of the garment.

Consider:

How long will the garment be used?

How often will it be washed?

How important is the appearance of the uniform?

Does the logo need to reproduce complex artwork?

How many garments are being ordered?

Is the garment part of a permanent uniform or a short-term campaign?

A £5 saving on the initial order may mean very little if the branding doesn't perform as expected and the garments need replacing sooner.

Likewise, paying more for embroidery isn't automatically better if you're branding a short-term event T-shirt with a large, full-colour design.

The right solution is the one that provides the best overall value for the intended use.

You Don't Have to Choose Just One

One of the most useful things to understand is that a business doesn't necessarily need to use the same branding method across its entire uniform programme.

In fact, using a combination can sometimes produce the best result.

For example:

Permanent staff uniform

Embroidered left chest logo on polo shirts.

Outdoor jackets

Embroidered company logo.

Large back branding

Printed logo or graphic.

Event T-shirts

Full-colour printed design.

Employee names

Embroidery or appropriate transfer depending on the garment.

This allows each garment to be branded according to its purpose rather than forcing one method onto everything.

ColorCoded Workwear Insight

If a supplier tells you that one branding method is always the best, ask them why.

A good workwear supplier should be prepared to explain the advantages and limitations of each option.

We would much rather recommend a different branding method because it is genuinely better suited to a particular garment or application than sell a customer something that isn't going to deliver the result they expect.

The right branding method should be chosen around your garment, your logo and your working environment, not simply the supplier's preferred production method.

Ask Your Supplier

Before approving your branding, consider asking:

• Which branding method would you recommend for this particular garment?

• Why is it more suitable than the alternatives?

• How will the logo look at the size we're requesting?

• Will any changes need to be made to our artwork?

• How should the garments be washed and cared for?

• Will the branding specification be retained for future reorders?

• Can we see an artwork proof before production?

These questions can prevent expensive mistakes before production begins.

What About Your Logo Artwork?

The quality of the original artwork can make a significant difference to the final result.

Ideally, provide your supplier with the highest-quality version of your logo available.

Vector artwork such as AI, EPS or suitable PDF files is often particularly useful because it can be scaled without losing quality.

However, don't worry if you're not sure what format you have.

A good supplier should be able to tell you whether the artwork you've provided is suitable and explain what, if anything, needs to be changed.

You shouldn't need to be a graphic designer to order professional branded workwear.

Don't Forget the Garment

It can be tempting to choose the branding method first.

We recommend doing the opposite.

Start with:

What garment are we using?

Then ask:

How will it be worn?

Then:

What does our logo look like?

Then:

Where should it go?

And finally:

Which branding method will produce the best result?

The garment, artwork, position and branding method all need to work together.

A Simple Decision Guide

Choose embroidery when:

• You want a premium, professional appearance.

• The garment is a polo, shirt, fleece, jacket or similar.

• The logo is relatively simple.

• The uniform will be worn regularly.

• Long-term durability is important.

• Brand consistency is a priority.

Consider DTF printing when:

• Your logo is highly detailed.

• You require multiple colours or gradients.

• You need a larger graphic.

• You're branding T-shirts, hoodies or other suitable garments.

• You need flexibility across different garment types.

Consider DTG when:

• You're using a suitable cotton-based garment.

• Your artwork is highly detailed.

• Full-colour reproduction is important.

• You're producing promotional or creative clothing.

Consider heat transfer when:

• Personalisation is required.

• Names or numbers are needed.

• You're working with certain hi-vis or specialist garments.

• The application is suitable for the specific transfer technology being used.

Key Takeaways

Choosing a branding method shouldn't be an afterthought.

Remember:

• Embroidery is often ideal for professional, permanent uniforms and suitable heavier garments.

• DTF printing offers excellent flexibility for detailed, full-colour designs and larger graphics.

• DTG printing can be highly effective for detailed artwork on suitable garments, particularly cotton-based apparel.

• Heat transfer remains useful for certain personalised and specialist applications.

• No branding method is automatically right for every garment.

• The best solution considers the garment, artwork, position, working environment, frequency of washing and expected lifespan.

• Combining different branding methods can sometimes produce the best overall uniform programme.

• Always ask for artwork approval before production begins.

If you're still unsure, don't guess.

A knowledgeable workwear supplier should be able to look at your garment, logo and intended use and explain which branding method is most appropriate—and just as importantly, why.

In the next chapter, we'll look at another decision that can have a surprisingly large impact on the long-term value of your uniform: why quality often beats the cheapest price.

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Chapter 6 – Why Quality Often Beats the Cheapest Price

Price matters.

Every business has a budget, and nobody should be encouraged to spend more than necessary.

But when it comes to branded workwear, there is an important difference between paying more and getting better value.

The cheapest garment isn't automatically poor quality.

Likewise, the most expensive garment isn't automatically the best choice.

The real question is:

What will this garment actually cost my business over its useful life?

A uniform is worn, washed, dried, ironed, stored, worn again and eventually replaced.

Looking only at the price on the original quotation ignores everything that happens afterwards.

That's why experienced workwear buyers increasingly consider total cost of ownership and cost per wear, rather than simply comparing the price of one garment against another.

The Cheapest Garment Isn't Always the Cheapest Solution

Imagine you're comparing two polo shirts.

One costs £10.

The other costs £16.

At first glance, the £10 polo looks like the obvious choice.

But what happens if the cheaper garment:

• Loses its shape quickly?

• Fades after repeated washing?

• Begins to pill?

• Shrinks?

• Develops worn collars?

• Has stitching that starts to fail?

• Becomes uncomfortable to wear?

• Needs replacing significantly sooner?

The initial saving can disappear very quickly.

Now consider the wider costs of replacing workwear:

• Ordering replacement garments

• Reapplying branding

• Staff time spent arranging replacements

• Administration

• Delivery costs

• Maintaining consistent branding

• Employees having to adapt to different garments

• Potential disruption to your uniform programme

The price on the invoice is only the beginning.

Think in Terms of Cost Per Wear

One useful way to compare workwear is to think about cost per wear.

The basic principle is straightforward:

Cost per wear = total garment cost ÷ number of times it is worn

For example, purely as an illustration:

These figures are illustrative only. They are not claims about the expected lifespan of specific garments.

The important point is the principle.

A garment with a higher purchase price can provide better value if it remains comfortable, presentable and usable for considerably longer.

This is particularly important for employees who wear the same garments several times each week.

What Actually Determines Garment Quality?

Quality isn't simply about whether a garment feels expensive when you first take it out of the packaging.

There are several factors worth considering.

Fabric Construction

The fabric affects comfort, appearance, durability and how the garment behaves after repeated washing.

Depending on the application, you may want to consider:

• Fabric composition

• Fabric weight

• Breathability

• Stretch

• Moisture management

• Shape retention

• Resistance to pilling

• Colour retention

A heavier fabric isn't automatically better.

A lightweight performance fabric may be far more appropriate for someone working in a hot environment than a heavyweight cotton garment.

The right fabric is the one that suits the job.

Stitching and Construction

Look beyond the fabric itself.

Pay attention to:

• Seams

• Collars

• Cuffs

• Hems

• Pockets

• Fastenings

• Zips

• Buttons

These areas experience considerable wear during everyday use.

A well-designed garment should be constructed with its intended working environment in mind.

Shape Retention

A garment can still be technically wearable while no longer looking professional.

Collars can become misshapen.

Side seams can twist.

Fabric can lose its structure.

T-shirts and polos can become baggy or distorted.

For customer-facing employees, maintaining a smart appearance throughout the life of the uniform is particularly important.

Colour Retention

Colour is part of your brand.

If your team originally wears a consistent company colour but garments gradually fade at different rates, your brand presentation can become inconsistent.

This is particularly noticeable when new garments are introduced alongside older ones.

Choosing garments with appropriate colourfastness for their intended use and following the manufacturer's care instructions can help maintain a consistent appearance.

Comfort

Quality isn't just about durability.

Employees have to wear the garments.

A technically durable garment that is uncomfortable, too hot, too restrictive or poorly fitted may be a poor investment.

Comfort matters because uniforms can be worn for many hours at a time.

Consider:

• Fabric feel

• Breathability

• Stretch

• Fit

• Weight

• Temperature regulation

• Freedom of movement

The right uniform should support employees rather than become another problem they have to deal with during the working day.

Don't Assume Premium Means Better

This is an important distinction.

A more expensive garment isn't automatically the right garment.

Consider two employees.

One works in an air-conditioned office and regularly meets clients.

The other works outdoors in summer, spends most of the day moving around and needs to wash their uniform several times a week.

The first employee might benefit from a premium corporate shirt.

The second might be much better served by a lightweight, breathable performance polo.

The "better" garment is the one that is better for the job.

Five Signs You're Buying on Price Rather Than Value

1. You're Comparing Garments Without Comparing Specifications

A £10 polo and a £16 polo aren't necessarily comparable products.

Look at:

• Fabric

• Construction

• Fit

• Features

• Intended use

• Wash requirements

Compare like with like wherever possible.

2. The Cheapest Quote Automatically Wins

If three suppliers recommend completely different garments, comparing only the final price doesn't tell you which represents the best value.

Ask why each supplier has made their recommendation.

3. You're Ignoring Replacement Costs

If a garment needs replacing frequently, the original saving may be insignificant compared with the cost of repeated purchases.

4. You're Choosing a Garment Employees Don't Want to Wear

A uniform that looks good on paper but is uncomfortable in practice is unlikely to be a successful long-term solution.

5. You're Not Thinking About the Next Order

A garment may be excellent value today but become difficult to reorder later.

Availability matters.

If you expect to maintain a uniform for several years, consider whether the garment is part of an established range and whether your supplier can help maintain consistency across future orders.

Quality Also Applies to the Branding

The garment isn't the only thing that needs to last.

Your branding does too.

A high-quality garment with poorly applied branding can still create a disappointing result.

Consider:

• Embroidery quality

• Logo sizing

• Positioning

• Thread colours

• Print quality

• Artwork preparation

• Washing instructions

This is another reason why garment selection and branding should be considered together rather than as two completely separate decisions.

As we discussed in Chapter 5, the appropriate branding method depends on the garment, artwork and intended use.

Consider the Washing Regime

This is one of the most overlooked parts of workwear purchasing.

Ask:

How often will the garment be washed?

A hospitality employee may wash their uniform considerably more frequently than an office employee.

A business using commercial or industrial laundering may have different requirements again.

Before choosing a garment, understand the manufacturer's care instructions and make sure the garment is appropriate for the way it will actually be maintained.

The best garment in the world will not perform as intended if it is repeatedly washed or dried in a way that the manufacturer does not recommend.

Quality Can Also Mean Consistency

Imagine ordering 30 polos today.

Six months later, you recruit five more employees.

If your supplier can provide the same garment, colour and branding specification, your new employees can fit seamlessly into the existing team.

If they can't, you may have to compromise.

That could mean:

• A slightly different shade

• A different fit

• A different fabric

• A different collar

• A different logo appearance

This is why reorderability should form part of your definition of value.

You're not simply buying 30 garments.

You're potentially establishing a uniform system that your business may use for years.

ColorCoded Workwear Insight

One of the biggest mistakes we see is businesses focusing heavily on the initial unit price while overlooking how the garment will actually be used.

Our approach is to consider the whole picture.

How often will it be worn?

How frequently will it be washed?

Who will wear it?

What environment will it be used in?

How important is appearance?

Will it need to be reordered?

Sometimes the answer genuinely is a lower-cost garment.

Other times, spending a little more at the beginning can make considerably more sense over the life of the uniform.

Good advice isn't about selling the most expensive garment. It's about helping you choose the right one.

Ask Your Supplier

Before choosing between two garments that appear similar, ask:

• What makes these garments different?

• Which one would you recommend for our working environment?

• How do their fabrics and construction compare?

• Are both suitable for our washing requirements?

• Which garment is more likely to remain available for future reorders?

• Would you personally choose the more expensive option for our team—and why?

• Is the cheaper garment actually sufficient for what we need?

A trustworthy supplier should be comfortable answering these questions honestly, even when the answer isn't the more expensive product.

A Better Way to Compare Quotes

When you receive several quotations, don't immediately look at the bottom line.

Create a simple comparison.

This forces you to compare solutions, rather than simply comparing prices.

Quality, Value and Sustainability

There is another reason longevity matters.

Replacing garments frequently means manufacturing, transporting and disposing of more clothing.

Where a durable garment can remain in useful service for longer, fewer replacement garments may be required.

That doesn't mean the most expensive or heaviest garment is automatically the most sustainable option.

The most sustainable choice depends on many factors, including:

• How long the garment remains in use

• How it is cared for

• Its materials

• How often it needs replacing

• What happens at the end of its useful life

For businesses looking to improve the sustainability of their uniform programme, buying appropriately rather than buying excessively is a sensible place to start.

The Bottom Line

The objective isn't to spend more.

It's to spend intelligently.

A good workwear investment balances:

Price

Quality

Comfort

Durability

Branding

Suitability

Reorderability

=

Long-term value

That's the equation businesses should be considering when choosing workwear.

Key Takeaways

Before moving on to the next chapter, remember:

• The cheapest garment isn't necessarily the cheapest solution.

• Higher-priced garments aren't automatically better.

• Consider cost per wear rather than purchase price alone.

• Compare garment specifications, not just prices.

• Fabric, construction, comfort and washability all influence value.

• Consider how frequently the garments will be worn and washed.

• Don't overlook the quality of the branding itself.

• Reorderability is an important part of long-term value.

• Choose garments according to the job—not simply the price tag.

• The best supplier should be willing to recommend a lower-cost option when it genuinely meets your requirements.

Ultimately, good workwear purchasing isn't about finding the cheapest possible uniform.

It's about finding the right balance between cost, quality, performance and longevity.

If you're comparing different garment options for your team, you can explore our range of branded workwear for UK businesses and compare products, specifications and prices.

In the next chapter, we'll look at something surprisingly important that is often overlooked until after the garments have been chosen: where your logo should actually go.

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Chapter 7 – Logo Placement: Where Should Your Branding Go?

You've chosen your garments.

You've decided on the appropriate branding method.

You've considered quality and long-term value.

Now comes a detail that is easy to overlook but can have a surprisingly large impact on the finished uniform:

Where should your logo actually go?

Logo placement isn't simply about finding an empty space on a garment.

The position, size and number of logos can affect:

• Professional appearance

• Brand visibility

• Garment balance

• Customer recognition

• Employee comfort

• Branding consistency

• Production cost

The right placement should complement the garment rather than dominate it.

And, just as importantly, your chosen placement should be consistent across your uniform programme.

The Left Chest: The Classic Choice

The left chest as worn is probably the most widely used position for company logos on professional workwear.

It works particularly well because it is visible during conversations without making the branding feel excessive.

Particularly suitable for:

• Polo shirts

• Shirts

• Blouses

• Sweatshirts

• Fleeces

• Softshell jackets

• Corporate clothing

For many businesses, a well-sized embroidered left chest logo provides the perfect balance between brand recognition and professional appearance.

It is particularly effective for customer-facing employees because the logo is visible when employees are speaking to customers without becoming the dominant feature of the uniform.

ColorCoded Workwear Insight

If you're ordering branded workwear for the first time and aren't sure where to begin, a well-positioned left chest logo is usually one of the safest choices.

It is professional, versatile and works across a wide range of garments.

The Right Chest: Useful for Secondary Information

The right chest can be used for additional information alongside a company logo.

For example:

• Employee names

• Job titles

• Department names

• Secondary brand marks

• Professional accreditation

A common arrangement is:

Left chest: Company logo

Right chest: Employee name or role

This can work particularly well in hospitality, healthcare, corporate environments and businesses where personal identification is important.

However, avoid filling both sides simply because the space is available.

Sometimes less really is more.

The Back: Maximum Visibility

A larger back logo can provide considerably greater visibility than a small chest logo.

This makes it particularly useful for employees who work outdoors, travel between customer locations or spend much of their working day with their backs facing passing traffic or other people.

Particularly suitable for:

• Construction

• Trades

• Logistics

• Delivery teams

• Events

• Promotional clothing

• Facilities management

A back design can contain:

• Company logo

• Company name

• Website

• Telephone number

• Short slogan

However, don't try to include everything.

A large logo should remain clear and easy to recognise from a distance.

Chest and Back Together

Many businesses choose a combination of:

Small embroidered chest logo

plus

Larger printed back logo

This can be an excellent solution when maximum brand visibility is important.

For example:

A construction company might use a small embroidered company logo on the left chest and a larger printed company name and website across the back.

This creates two different branding opportunities:

Close-up recognition on the chest.

Long-distance visibility on the back.

The same principle can work for logistics, events and many outdoor businesses.

Sleeve Branding

Sleeve branding can provide a more subtle and contemporary appearance.

It can be particularly effective for:

• Corporate clothing

• Premium workwear

• Jackets

• Hospitality uniforms

• Sports and leisure clothing

A sleeve can also be useful when the chest is already occupied by multiple elements.

For example:

Left chest: Company logo

Sleeve: Website, secondary brand mark or affiliations similar to 'Gas Safe Registered'.

Displaying relevant professional affiliations on branded workwear can help communicate credentials and reinforce customer confidence.

However, sleeve branding should generally be considered complementary rather than a replacement for your primary company branding.

Front Centre Branding

A larger central logo can work particularly well on:

• T-shirts

• Hoodies

• Promotional clothing

• Event garments

• Sportswear

This provides a much larger branding area than a conventional chest logo.

It can be particularly effective where the design itself is intended to be part of the visual appeal of the garment.

However, a large central logo can look very different from a discreet corporate uniform.

The right choice depends on the image you're trying to create.

Logo Placement by Industry

Different industries often have different priorities.

Hospitality

Hospitality businesses often favour:

Left chest embroidery

or

Left chest logo + apron branding

The objective is usually to create a clean, professional appearance without making the uniform feel overly promotional.

For premium restaurants and hotels, subtle embroidery can work particularly well.

Estate Agents

Estate agents often benefit from understated branding.

A typical approach might be:

Left chest embroidered company logo

with optional:

Right chest employee name or role

The objective is to create a professional appearance suitable for property viewings, valuations and client meetings.

Construction and Trades

Construction businesses often prioritise visibility.

A common combination is:

Left chest logo

Large back logo

Additional branding where appropriate

Hi-vis clothing introduces another consideration: the garment's visibility and certification requirements must always be protected.

Corporate Businesses

Corporate clothing often benefits from restraint.

A small embroidered chest logo can provide strong brand recognition without making the uniform feel like promotional merchandise.

The garment itself can remain the focus, with the branding acting as a professional identifier.

Events and Promotional Teams

Events often require greater brand visibility.

Larger front or back printed designs can work particularly well, particularly where the objective is to make the brand easily identifiable in a busy environment.

Logo Size Matters

Placement and size should always be considered together.

A logo that looks perfectly proportioned on a large men's polo may look oversized on a smaller garment.

Likewise, a logo designed for a jacket may need adjusting for a shirt or apron.

Your logo should be:

• Clearly visible

• Proportionate to the garment

• Easy to recognise

• Appropriate for the branding method

• Consistent across the workforce

Don't assume that one physical logo size will work perfectly on every garment.

Think About the Logo Itself

Not every logo is equally suited to every position.

A wide horizontal logo may work beautifully across the chest but become difficult to read when reduced to a small sleeve application.

A compact logo may work better in a smaller space.

Detailed logos may also require adjustments depending on whether they are embroidered or printed.

This is why artwork should be considered before finalising placement.

A good supplier should tell you if your proposed logo size or position is likely to compromise the finished result.

Multiple Logos: When Is Enough, Enough?

More branding doesn't automatically mean more effective branding.

It's tempting to add:

• Chest logo

• Back logo

• Both sleeves

• Trousers

• Hat

• Jacket

But the result can quickly become visually cluttered.

Ask yourself:

What do we actually want customers to remember?

If the answer is your company name and logo, make those elements clear and consistent rather than surrounding them with unnecessary information.

A well-designed uniform usually benefits from hierarchy.

One primary brand.

One or two supporting elements.

Clear visual balance.

Don't Forget Employee Names

Adding employee names can be an excellent way to make uniforms more personal.

Names are particularly useful where customers interact with individual employees regularly.

For example:

Company logo: Left chest

Employee name: Right chest

This can work particularly well in:

• Hospitality

• Healthcare

• Hotels

• Retail

• Customer service

• Corporate environments

Names can also help customers identify the person helping them, creating a more personal experience.

Logo Placement on Jackets and Outerwear

Outerwear often provides larger and more flexible branding areas.

Softshell jackets, fleeces, waterproof jackets and bodywarmers can typically accommodate chest branding very effectively.

However, consider:

• Pockets

• Seams

• Zips

• Waterproof panels

• Fabric construction

• Existing manufacturer branding

The available space can vary considerably between garments.

A logo that works perfectly on a polo shirt may need to be repositioned on a jacket.

Logo Placement on Hi-Vis Workwear

Hi-vis clothing requires additional care.

The objective isn't simply to make the company logo visible.

The garment must continue to perform its intended visibility function and, where applicable, comply with the relevant certification requirements.

Branding should therefore be planned around the garment's construction, reflective tape and certified design.

Where a garment is certified to a particular standard, branding should not be assumed to be permissible in every location simply because there is physical space available.

Do not assume that adding a large logo anywhere on a hi-vis garment is acceptable.

For safety-critical workwear, always confirm the appropriate requirements before production.

You can learn more about EN ISO 20471 and high-visibility classifications in our dedicated guide.

Consistency Is More Important Than You Think

Imagine walking into a business where:

• One employee has a tiny chest logo.

• Another has a huge chest logo.

• Another has a back logo.

• Another has a completely different shade of thread.

Individually, each garment may look fine.

Collectively, the brand looks inconsistent.

Establishing a simple branding specification can prevent this.

Record:

• Logo artwork

• Logo size

• Position

• Thread colours

• Print colours

• Garment type

• Branding method

Keeping these specifications consistent makes future reorders much easier.

ColorCoded Workwear Insight

One of the most useful things a workwear supplier can do is retain the branding specification from your original order.

If you come back six months later for another 20 polos, you shouldn't have to start the branding conversation again from scratch.

The objective should be simple:

New garments should look like they belong to the same uniform programme as the original order.

That's particularly important for growing businesses and organisations operating across multiple locations.

Ask Your Supplier

Before approving your branding, ask:

• Where would you recommend placing our logo on this garment?

• What size would you recommend?

• Will the logo need to be adjusted for different garment sizes?

• Would embroidery or printing produce the better result here?

• Can we add employee names?

• Would a back logo add value or simply create unnecessary branding?

• Are there any pockets, seams or garment features that affect placement?

• Are there any certification considerations for this garment?

• Will you retain our branding specifications for future orders?

These questions can prevent costly mistakes before production begins.

A Simple Logo Placement Guide

These are general recommendations rather than fixed rules. The garment, logo and intended use should always be considered together.

Your Logo Is Not the Whole Uniform

It's worth remembering that branding is only one part of creating a professional uniform.

The overall impression comes from:

Garment choice

Colour

Fit

Logo placement

Branding method

Consistency

A perfectly embroidered logo cannot rescue an unsuitable garment.

Likewise, an excellent garment can lose its professional appearance if the branding is poorly positioned.

The best results come when all of these elements are considered together.

Key Takeaways

Before moving on, remember:

• The left chest remains one of the most versatile positions for professional company branding.

• Larger back logos can provide greater visibility where appropriate.

• Right chest branding can be useful for employee names and roles.

• Sleeve branding works well as a secondary branding element.

• Logo size should be proportionate to the garment.

• Not every logo works equally well in every position.

• More branding isn't necessarily better branding.

• Hi-vis and safety-critical garments require additional consideration.

• Consistency across your uniform programme is essential.

• Your supplier should be willing to advise on placement rather than simply apply your logo wherever requested.

Most importantly, don't treat logo placement as an afterthought.

It should be considered at the same time as garment selection and branding method.

If you'd like a more detailed breakdown of specific logo positions, sizes and garment types, see our dedicated Logo Placement Guide for Branded Workwear.

In the next chapter, we'll tackle another question that businesses often underestimate: how many garments should you actually order?

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Chapter 8 – How Many Branded Workwear Garments Should You Order?

One of the simplest questions in branded workwear can also be one of the easiest to get wrong:

How many garments does each employee actually need?

Order too few and you can quickly find yourself placing additional orders, paying extra delivery costs and dealing with inconsistent garments.

Order too many and you may tie up money in clothing that isn't needed, doesn't fit or eventually becomes obsolete.

There is no universal number that works for every business.

The right quantity depends on how often garments are worn, how frequently they're washed, the working environment, employee roles, seasonal requirements and how quickly your workforce is expected to change.

The aim isn't to order the maximum possible quantity.

It's to establish a practical uniform programme that gives your team enough clothing while allowing your business to manage replacements and future growth efficiently.

Start With How Often the Uniform Is Worn

The first question should be:

How many days each week will employees wear the uniform?

Someone who wears branded clothing five days a week will generally have different requirements from someone who wears it once or twice a week.

For example, an employee who works Monday to Friday and wears the same polo every day may need considerably more garments than an employee who only wears branded clothing when visiting customers.

Consider:

• Days worked each week
• Number of uniformed days
• Whether employees can wash garments between shifts
• Whether different garments are worn in different seasons
• Whether staff are expected to change during the working day

The more frequently a garment is worn and washed, the more important it becomes to have sufficient rotation.

The "One for Every Day" Approach Isn't Always Necessary

It's tempting to assume that every employee needs a completely separate garment for every working day.

That's not necessarily the case.

The appropriate quantity depends on your washing arrangements, employee working patterns and the type of garment.

A business may decide that employees need:

5 polo shirts

for a five-day working week.

Another business may provide:

3 polo shirts + 2 T-shirts

because employees can rotate them throughout the week.

Another may provide:

2 polos + 1 sweatshirt + 1 jacket

because the garments are layered and worn for different purposes.

There is no magic number.

The uniform should reflect how the team actually works.

Consider Your Washing and Laundering Arrangements

This is one of the most important factors when calculating quantities.

Ask:

• Do employees wash their own uniforms?
• Does the business provide laundry facilities?
• Is the clothing commercially laundered?
• How quickly can garments be washed and returned?
• Are certain garments washed more frequently than others?

If uniforms are washed every evening and available again the following morning, fewer garments may be required.

If garments are collected for commercial laundering once or twice a week, a larger rotation may be necessary.

Your laundering process should therefore form part of the original workwear discussion.

Different Employees May Need Different Quantities

Not every employee needs the same uniform.

For example, a construction company might have:

Site Operatives

• Multiple polo shirts
• T-shirts
• Sweatshirts
• Hi-vis garments
• Trousers
• Waterproof outerwear

Site Managers

• Polo shirts
• Softshell jacket
• Branded shirt or corporate option
• Hi-vis where required

Office Staff

• Shirts or blouses
• Polo shirts
• Corporate knitwear
• Jackets

Trying to give everyone an identical uniform package may create unnecessary costs.

Instead, consider creating role-based uniform packages.

Think in Terms of Uniform Packages

Rather than simply saying:

"We need 100 polo shirts."

Break the order down.

For example:

Standard Team Package

• 4 polo shirts
• 2 T-shirts
• 1 sweatshirt
• 1 jacket

Customer-Facing Package

• 3 polo shirts
• 2 shirts
• 1 softshell jacket

Outdoor Package

• 4 polo shirts
• 2 sweatshirts
• 1 softshell
• 1 waterproof jacket
• Appropriate hi-vis garments where required

This makes it much easier to calculate quantities and ensure employees receive clothing appropriate to their role.

Don't Forget Spare Garments

One of the most common mistakes businesses make is ordering exactly enough clothing for their current employees.

That leaves no margin for:

• New starters
• Damaged garments
• Lost garments
• Unexpected growth
• Size changes
• Additional shifts
• Seasonal requirements

A small stock of spare garments can make a significant difference.

However, don't automatically order large quantities of every size.

A sensible approach is to identify the garments and sizes most likely to be needed and hold a modest reserve.

ColorCoded Workwear Insight

We've seen businesses order exactly the number of garments they need, only to return a few months later because they've taken on new employees.

That's when the importance of planning becomes obvious.

If the original garment is still available, the solution is straightforward.

If it's been discontinued or a particular colour has changed, the business may suddenly have to compromise on consistency.

For long-term uniform programmes, reorderability should be considered when choosing the garment in the first place.

Multi-Site Businesses Need a Different Approach

This becomes particularly important when your business operates from several locations.

For example, imagine a company with:

• Head office
• Three regional branches
• Two warehouses
• Mobile employees

Instead of simply ordering a total number of garments, create a breakdown showing:

The exact quantities will depend on your uniform policy, but the principle is important:

Know who is receiving what, and where they are located, before the order is placed.

This is particularly important for suppliers because delivery requirements can become considerably more complicated when one large order needs to be distributed across multiple locations.

Multi-Location Delivery Should Be Planned Early

If you're ordering for several branches, don't wait until the garments are ready to decide where everything goes.

Provide the supplier with:

• Employee names
• Sizes
• Garment requirements
• Department
• Location
• Delivery address
• Any site-specific requirements

This allows the order to be organised before production and dispatch.

For larger organisations, a simple employee allocation spreadsheet can save considerable time.

It can include:

The exact format can be adapted to your organisation.

The important thing is to establish the allocation before production begins.

Don't Forget New Starters

Staff turnover is a reality for almost every business.

Someone leaves.

Someone joins.

Someone changes department.

Someone needs a different size.

Your uniform programme needs to accommodate these changes without creating unnecessary administrative work.

This is another reason why keeping accurate records of:

• Garment
• Size
• Colour
• Branding
• Employee
• Location

can make future ordering considerably easier.

Seasonal Requirements

Some businesses require completely different clothing depending on the time of year.

For example:

Spring / Summer

• Polo shirts
• T-shirts
• Lightweight trousers
• Lightweight jackets

Autumn / Winter

• Long-sleeve polos
• Sweatshirts
• Fleeces
• Softshell jackets
• Waterproof outerwear
• Hats and beanies

Planning seasonal requirements in advance can prevent last-minute purchases and help ensure employees have appropriate clothing when they need it.

Don't Overlook Size Distribution

Knowing the total number of garments isn't enough.

You also need to know which sizes are required.

This sounds obvious, but incorrect sizing can create significant problems.

Different brands can fit differently, and employees may not always know which size they require.

Where possible:

• Check manufacturer size guides.
• Arrange sample garments where appropriate.
• Ask employees to confirm sizes carefully.
• Record measurements if necessary.
• Consider men's, women's and unisex fits separately.

Extended sizes may also have different colour availability, so check this before finalising the garment range.

ColorCoded Workwear product pages include size information for the relevant garment. If you need more detailed manufacturer size guides or specification information before placing a larger order, we're happy to help.

Allow for Replacement Garments

Even good-quality workwear eventually needs replacing.

Garments can be:

• Damaged
• Lost
• Heavily stained
• Worn out
• Misplaced
• Subject to changes in employee size

Consider establishing a simple replacement policy.

For example:

Normal wear and tear: Replacement according to company policy.

New starter: Uniform issued from available stock.

Employee size change: Replacement garment ordered as required.

The specific policy is entirely up to the business.

The important point is to have one.

Don't Buy More Than You Can Sensibly Manage

There is a temptation to take advantage of bulk discounts by ordering as much as possible.

But a larger order isn't automatically a better order.

Consider whether:

• The garments will actually be used.
• The sizes are likely to remain relevant.
• The colour will remain part of your brand.
• The garment is likely to remain available.
• You have sufficient storage.
• The branding remains appropriate.
• The business may rebrand or change uniform policy.

A discount isn't a saving if the garments never get worn.

A Simple Quantity Planning Formula

There isn't one universal formula, but a useful starting point is:

Employees × garments per employee = core uniform requirement

Then consider:

Core requirement + replacement allowance + new starter allowance = planned stock

For example:

If 20 employees each require 4 polo shirts:

20 × 4 = 80 polo shirts

You might then decide to hold a modest additional quantity for new starters and replacements.

The exact allowance should reflect your business rather than an arbitrary percentage.

For businesses with different employee roles, calculate each uniform package separately rather than applying one garment allowance across the entire workforce.

Ask Your Supplier

Before finalising quantities, ask:

• How many garments would you recommend per employee?
• Does your recommendation change based on how frequently the garments are washed?
• Which items should we keep as spares?
• Which sizes would you recommend holding in reserve?
• How easily can we reorder individual garments?
• Will the same garment remain available for future orders?
• Can you organise a large order by employee or location?
• Can you help us manage multi-site deliveries?
• What happens if we need additional garments shortly after the main order?

A good supplier should help you think through the practicalities rather than simply accepting whatever quantity you provide.

Your Workwear Quantity Checklist

Before placing your order, confirm:

☐ Number of employees

☐ Employee roles

☐ Garments required by role

☐ Number of garments per employee

☐ Employee sizes

☐ Men's / women's / unisex requirements

☐ Spare garments

☐ New starter allowance

☐ Replacement requirements

☐ Seasonal requirements

☐ Multi-site allocation

☐ Delivery addresses

☐ Required delivery date

☐ Future reorder strategy

If you're ordering for a larger organisation, consider creating a central employee allocation sheet before requesting your final quotation.

Once you know roughly how many garments your team needs, you can request a bulk branded workwear quote from ColorCoded Workwear.

ColorCoded Workwear Insight

For larger or multi-site businesses, the workwear order isn't finished when the garments leave the production area.

The distribution plan matters too.

Knowing which employees are at which location, which garments belong to which person and where each package needs to be delivered can prevent a surprisingly large amount of administration and confusion.

For larger orders, giving your supplier this information early can make the entire process considerably smoother.

Request a Bulk Quote

Key Takeaways

When deciding how many garments to order:

• Don't assume every employee needs the same quantity.
• Consider how frequently garments are worn and washed.
• Build uniform packages around employee roles.
• Allow for new starters and replacement garments.
• Think about seasonal requirements.
• Get employee sizes right before production.
• Consider reorderability when choosing garments.
• Multi-site businesses should plan employee and location allocations before ordering.
• Don't order excessive quantities simply to achieve a larger discount.
• Think about the entire uniform programme rather than one individual order.

The goal isn't to buy the most garments possible.

It's to create a practical, manageable and cost-effective uniform system that works for your team today while making future orders easier.

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Chapter 9 – Common Branded Workwear Mistakes and How to Avoid Them

Ordering branded workwear should be straightforward.

Choose your garments.

Provide your logo.

Confirm the quantities.

Approve the artwork.

Place the order.

Simple, right?

In reality, there are several points where a workwear project can go wrong.

Sometimes the mistake happens before the supplier is even contacted. Sometimes it comes down to choosing the wrong garment. Sometimes the problem isn't discovered until the finished uniforms arrive.

The good news is that most of these problems are completely avoidable.

Here are some of the most common mistakes businesses make, and what you can do to prevent them.

Mistake 1: Choosing the Cheapest Garment Without Looking at the Specification

Price is important, particularly when you're ordering large quantities.

But comparing two garments solely on price can be misleading.

A £9 polo and a £15 polo aren't necessarily comparable products.

They may differ in:

• Fabric weight
• Construction
• Fit
• Durability
• Colour retention
• Wash performance
• Available sizes
• Colour range
• Reorderability

How to avoid it

Ask the supplier:

"What am I getting for the additional cost?"

A good supplier should be able to explain the difference in practical terms.

And remember what we covered in Chapter 6:

The cheapest garment isn't necessarily the best value.

Mistake 2: Choosing a Garment Before Understanding How It Will Be Used

A garment can look fantastic in a catalogue and still be completely wrong for your employees.

A heavyweight polo might look premium but be uncomfortable for someone working in a hot kitchen.

A lightweight T-shirt might be comfortable but too casual for a corporate sales team.

A softshell jacket may be excellent for light outdoor work but unsuitable where prolonged heavy rain is expected.

How to avoid it

Start with the working environment.

Ask:

• Where will the garment be worn?
• How physically demanding is the role?
• How often will it be washed?
• Will employees work indoors, outdoors or both?
• Are there safety requirements?

Choose the garment around the job and industry, not the other way around.

Mistake 3: Guessing Employee Sizes

This is one of the most avoidable problems in workwear ordering.

Employees don't always know their correct size.

And even when someone normally wears a "medium", that doesn't mean every manufacturer’s medium will fit them the same way.

Different brands and garment styles can have significantly different measurements and fits.

How to avoid it

Use the manufacturer's size chart.

Where appropriate, consider ordering samples or arranging a sizing exercise before committing to a large order.

For larger teams, create a central size list rather than collecting information through multiple emails or messages.

And don't forget:

Men's, women's and unisex garments can fit very differently.

Mistake 4: Ordering Exactly Enough and Nothing More

If you have 25 employees, it can seem logical to order exactly 25 uniforms.

But what happens when:

• A new employee joins?
• A garment gets damaged?
• Someone loses a jacket?
• A size needs changing?
• Someone needs an additional uniform?
• A garment is discontinued?

A small amount of sensible spare stock can make future management considerably easier.

How to avoid it

Consider keeping a modest reserve of frequently used garments and common sizes.

Don't over-order everything.

Plan your spare stock around likely requirements.

Mistake 5: Choosing a Branding Method Without Considering the Garment

Embroidery isn't automatically right for every garment.

Printing isn't automatically right either.

The correct method depends on:

• Fabric
• Logo design
• Logo size
• Garment weight
• Intended use
• Washing frequency
• Desired appearance

How to avoid it

Ask your supplier:

"Which branding method would you recommend for this particular garment, and why?"

A knowledgeable supplier should be able to explain the advantages and limitations of the available branding options.

Mistake 6: Assuming Your Logo Will Look Exactly the Same on Fabric as It Does on Screen

Your logo may look perfect on your website.

That doesn't mean it will look identical when embroidered.

Embroidery uses thread rather than pixels.

Very fine lines may need adjusting.

Small text may become difficult to reproduce.

Gradients don't translate directly into thread.

How to avoid it

Always request and review an artwork proof before production.

Make sure you understand:

• Logo size
• Placement
• Colours
• Thread or print method
• Any artwork modifications

Don't approve production until you're happy with what you're approving.

Mistake 7: Adding Too Much Branding

More logos don't necessarily mean better branding.

Some businesses want:

• Front logo
• Back logo
• Both sleeves
• Trouser logo
• Hat logo
• Website
• Telephone number
• Social media handle
• Slogan

Suddenly the uniform starts looking more like advertising merchandise than professional workwear.

How to avoid it

Decide what information is genuinely important.

Usually:

One strong primary logo

is more effective than several competing messages.

Use secondary branding strategically rather than automatically.

Mistake 8: Forgetting About the Back

The opposite mistake also happens.

Businesses focus entirely on the chest logo and forget that a larger back design can provide considerably greater visibility.

This can be particularly valuable for:

• Construction
• Trades
• Logistics
• Delivery
• Events
• Facilities management

How to avoid it

Ask:

"Do we need customers or members of the public to recognise our employees from a distance?"

If the answer is yes, a back logo may be worth considering.

Mistake 9: Ignoring Future Reorders

This is one of the biggest long-term mistakes.

Imagine ordering 100 beautifully branded polos.

Six months later, you recruit another 20 employees.

Then you discover the original garment has been discontinued.

You now have a problem.

How to avoid it

Before choosing a garment, ask:

• Is it part of an established range?
• Is it likely to remain available?
• Can the supplier retain our branding specifications?
• How easy will it be to order individual replacements?
• Can the same colours and fits be maintained?

Think about the second order before placing the first.

Mistake 10: Not Planning Multi-Site Deliveries

A large uniform order becomes significantly more complicated when it needs to reach multiple locations.

For example:

• Head office
• Regional offices
• Warehouses
• Branches
• Mobile employees

If the allocation isn't planned properly, garments can arrive at the wrong location or require additional sorting and redistribution.

How to avoid it

Provide a clear allocation showing:

• Employee
• Location
• Role
• Garments
• Sizes
• Delivery address

Agree the distribution plan with your supplier before production begins.

Mistake 11: Leaving the Order Until the Last Minute

Workwear isn't always an off-the-shelf purchase.

Your order may involve:

• Product selection
• Sizing
• Artwork preparation
• Artwork approval
• Embroidery digitisation
• Printing
• Production
• Quality checks
• Packing
• Delivery

If you have a fixed deadline, leave enough time for the entire process.

How to avoid it

Tell your supplier about your deadline at the beginning of the conversation.

Don't simply say:

"We need these as soon as possible."

Give them the actual date.

That allows them to tell you whether your expectations are realistic.

Mistake 12: Not Asking What Happens If Something Goes Wrong

Even well-managed orders can occasionally encounter problems.

A garment may arrive damaged.

A size may be incorrect.

A branding issue may need resolving.

A delivery may be delayed.

How to avoid it

Before placing a large order, understand the supplier's process for:

• Returns
• Faulty garments
• Incorrect items
• Production issues
• Delivery problems

You don't need to expect something to go wrong.

You simply need to know what happens if it does.

Mistake 13: Ignoring Employee Feedback

Management may love a uniform.

Employees may not.

If the garments are uncomfortable, too hot, restrictive or poorly fitted, employees are unlikely to feel positive about wearing them.

How to avoid it

Where practical, involve employees in the selection process.

You don't need everyone choosing their own uniform.

Instead, allow them to provide feedback on:

• Fit
• Comfort
• Fabric
• Practicality
• Seasonal requirements

The final decision should remain consistent with the business's requirements and brand identity.

But employee feedback can reveal problems that aren't obvious from a catalogue.

Mistake 14: Forgetting About Care Instructions

A good-quality garment can still deteriorate quickly if it isn't cared for correctly.

Incorrect washing temperatures, unsuitable detergents, tumble drying and ironing can all affect garments and their branding.

How to avoid it

Make sure employees understand:

• Washing instructions
• Drying instructions
• Ironing requirements
• Storage
• Any special care requirements

For larger organisations, consider providing a simple uniform care guide.

Mistake 15: Treating Workwear as a One-Off Purchase

Perhaps the biggest mistake of all.

Your first order isn't necessarily the end of your workwear project.

Employees change.

Businesses grow.

Garments wear out.

New locations open.

Brands evolve.

A successful uniform programme should therefore be designed with the future in mind.

How to avoid it

Think about:

Today

What do we need now?

12 months

What might change?

Three years

Will this uniform still make sense?

That doesn't mean predicting the future perfectly.

It simply means making decisions today that won't create unnecessary problems tomorrow.

The Pre-Order Mistake Checklist

Before approving your order, ask yourself:

☐ Have we chosen garments based on how they'll actually be used?

☐ Have we checked the sizing carefully?

☐ Have we considered men's, women's and unisex options?

☐ Have we selected the appropriate branding method?

☐ Have we approved the artwork?

☐ Have we agreed logo placement?

☐ Have we allowed for new starters and replacements?

☐ Have we considered future availability?

☐ Have we planned multi-site deliveries?

☐ Have we allowed enough time for production?

☐ Do we understand the supplier's returns process?

☐ Have employees had an opportunity to provide feedback?

☐ Do employees understand how to care for the garments?

☐ Do we have a plan for future reorders?

If you can answer yes to all of these, you've already eliminated many of the problems that can turn a straightforward uniform order into a frustrating one.

ColorCoded Workwear Insight

The majority of workwear problems aren't caused by one huge mistake.

They're usually caused by several small decisions that weren't considered early enough.

The wrong size.

The wrong garment.

The wrong branding method.

Not enough spare stock.

No plan for future employees.

No clear delivery allocation.

Each problem might seem relatively minor on its own.

Together, they can turn a simple uniform project into an expensive administrative headache.

Good planning at the beginning is almost always cheaper than fixing problems later.

The Five Mistakes We'd Most Encourage You to Avoid

If you don't have time to work through every point above, start with these five:

1. Don't choose purely on price.

Look at quality, suitability and long-term value.

2. Don't guess sizes.

Use proper measurements and manufacturer size guides.

3. Don't approve branding without seeing the artwork.

Make sure everyone agrees on what will actually be produced.

4. Don't forget future orders.

Choose garments and branding specifications that can be maintained.

5. Don't leave planning until the last minute.

Give your supplier enough time to do the job properly.

Key Takeaways

A successful branded workwear order doesn't happen by accident.

The businesses that achieve the best results tend to:

• Plan before ordering.
• Choose garments around their working environment.
• Get sizing right.
• Select the appropriate branding method.
• Approve artwork carefully.
• Think about future employees and repeat orders.
• Plan multi-site deliveries in advance.
• Allow sufficient production time.
• Involve employees where appropriate.
• Understand garment care requirements.
• Choose a supplier they can work with long term.

The good news is that none of these things are particularly difficult.

They simply require a little planning before the order is placed.

And that brings us to the next stage of the journey.

Once you've selected the right garments, branding method, quantities and supplier, the next question is:

How do you make sure your branded workwear stays looking professional for as long as possible?

That's what we'll cover in Chapter 10 – Looking After Your Branded Workwear: Washing, Care and Replacement.

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Chapter 10 – Looking After Your Branded Workwear: Washing, Care and Replacement

Choosing the right workwear is only part of the investment.

How your team looks after it can have a significant impact on how long the garments remain comfortable, presentable and suitable for work.

Even a high-quality garment will eventually show signs of wear. However, appropriate washing, drying, storage and general care can help protect both the garment and its branding throughout its useful life.

This is particularly important for branded workwear because you're looking after two things at once:

The garment

and

The branding applied to it.

The two should always be considered together.

Start With the Manufacturer's Care Instructions

The most important rule is also the simplest:

Follow the care instructions supplied with the garment.

Different fabrics and garment constructions have different requirements.

The care label may specify:

• Maximum washing temperature
• Whether tumble drying is permitted
• Ironing temperature
• Whether dry cleaning is suitable
• Bleaching restrictions
• Special care requirements

Don't assume that because two garments look similar they can automatically be washed in exactly the same way.

A polyester performance polo, cotton T-shirt, softshell jacket and waterproof garment can all have very different care requirements.

Washing Branded Workwear Correctly

Regular washing is unavoidable for most workwear.

The objective is to remove dirt, sweat and stains without unnecessarily accelerating wear.

Where permitted by the garment's care instructions:

Before Washing

• Check pockets.
• Close zips and fasteners.
• Follow the recommended wash temperature.
• Separate garments where necessary.
• Turn garments inside out when appropriate, particularly where this is recommended to help protect printed decoration.

Avoid putting heavily soiled workwear through unnecessarily aggressive washing cycles simply because you want it to come out "extra clean".

More heat and harsher washing conditions don't automatically produce better results.

Don't Automatically Wash Everything at the Highest Temperature

A common assumption is:

"Workwear needs to be washed hot."

That isn't necessarily true.

The appropriate temperature depends on the garment and its care instructions.

Washing at a temperature higher than recommended can contribute to:

• Shrinkage
• Colour fading
• Fabric deterioration
• Damage to elastic components
• Premature wear
• Damage to some types of printed decoration

Where the garment can be effectively cleaned at a lower temperature, following the manufacturer's recommendation can help extend its useful life.

Protecting Embroidered Branding

Embroidery is generally well suited to regular workwear use, but that doesn't mean it is indestructible.

The garment and embroidery should be treated according to the manufacturer's care instructions.

Avoid unnecessarily aggressive washing or drying conditions.

Pay particular attention to garments with:

• Large embroidered areas
• Dense embroidery
• Multiple colours
• Delicate fabrics

If the embroidery begins to show signs of damage, investigate the cause rather than simply replacing the garment immediately.

The problem may relate to the garment itself, the laundering process or how it has been handled.

Looking After Printed Branding

Printed branding can also perform extremely well when properly applied and cared for.

However, printed decoration can be more sensitive to certain washing and drying conditions depending on the technology used.

This is particularly relevant to:

• DTF printing
• DTG printing
• Heat transfers
• Other specialist transfer applications

Follow the care instructions provided for the specific garment and decoration.

Where appropriate, washing garments inside out can help reduce unnecessary friction against other garments and surfaces.

Avoid assuming that every printed garment should be treated identically.

Different printing technologies have different characteristics.

Be Careful With Tumble Drying

Tumble drying can be convenient, particularly for businesses managing large quantities of workwear.

However, not every garment is suitable for tumble drying.

Excessive heat can affect certain fabrics, trims and branding applications.

Before using a tumble dryer, check the care label.

If tumble drying isn't recommended, allow the garment to dry naturally according to the manufacturer's instructions.

This may take a little longer, but protecting the garment can ultimately be more important than saving a few minutes.

Don't Iron Directly Over Printed Branding

This is a simple mistake that can cause unnecessary damage.

If a garment carries printed branding, don't automatically place a hot iron directly over the design.

Follow the manufacturer's instructions and, where appropriate, iron the garment inside out or avoid the decorated area.

Embroidered garments also need sensible care.

High heat directly applied to certain decorative areas can affect the garment or surrounding materials.

When in doubt, follow the care instructions provided with the garment.

Stains: Deal With Them Promptly

Leaving stains untreated for long periods can make them significantly harder to remove.

If an employee spills something on their uniform, dealing with the problem promptly is generally preferable to allowing the stain to become embedded in the fabric.

However, avoid immediately reaching for the strongest chemical cleaner available.

Some stain removers and cleaning products can affect:

• Fabric colour
• Fabric fibres
• Reflective materials
• Printed branding
• Embroidery
• Waterproof finishes

Always check that a cleaning product is appropriate for the garment.

Hi-Vis Workwear Requires Particular Care

High-visibility clothing deserves additional attention because its purpose is not simply to look bright.

Its visibility performance is part of its intended safety function.

Repeated washing, contamination, abrasion and general wear can affect the condition of high-visibility garments.

Inspect them regularly for:

• Fading
• Damage
• Tears
• Heavy staining
• Damaged reflective tape
• Deterioration of fluorescent material

Follow the manufacturer's laundering instructions carefully.

If a hi-vis garment is no longer capable of performing its intended function, it should not simply continue being worn because "it still looks alright".

For safety-critical workwear, replacement decisions should be based on the relevant workplace requirements and risk assessment.

Commercial and Industrial Laundering

Some businesses don't expect employees to wash their own uniforms.

Instead, garments may be collected and professionally laundered.

This can be particularly common in:

• Hospitality
• Healthcare
• Manufacturing
• Industrial environments
• Food-related businesses
• Larger organisations

If your garments will be commercially or industrially laundered, tell your supplier before selecting them.

Why?

Because the laundering process can be considerably more demanding than normal domestic washing.

Garment suitability should be considered before the order is placed, not after the first batch of uniforms starts showing premature wear.

Keep Uniforms Separate From Contaminated Workwear Where Appropriate

Certain industries involve exposure to substances, chemicals, oils, dust or other contaminants.

In these environments, ordinary domestic laundering may not always be appropriate.

Businesses should follow their workplace procedures and relevant safety guidance for contaminated workwear.

This is particularly important where garments may carry hazardous substances away from the workplace.

If your employees are exposed to specialist hazards, seek appropriate occupational health and safety advice rather than assuming standard domestic laundering is sufficient.

Storage Matters Too

Workwear doesn't stop deteriorating simply because it isn't being worn.

Store garments appropriately.

Avoid:

• Leaving damp garments in bags
• Storing clothing while heavily soiled
• Compressing garments unnecessarily for long periods
• Exposing clothing to unsuitable heat or moisture

For businesses holding spare uniform stock, keep garments in a clean, dry storage environment.

This is particularly important for businesses maintaining stock for future employees and replacements.

Keep Spare Garments Organised

If your business holds spare workwear, don't simply throw everything into a cupboard.

Create a basic stock system.

Record:

• Garment type
• Brand
• Colour
• Size
• Quantity
• Branding specification

For larger businesses, you may also want to record:

• Employee allocation
• Location
• Date issued
• Replacement date

You don't necessarily need complicated software.

Even a well-maintained spreadsheet can make managing uniform stock considerably easier.

When Should Workwear Be Replaced?

There isn't one universal lifespan for workwear.

A garment should be considered for replacement when it is no longer performing its intended purpose or maintaining an acceptable professional appearance.

Signs can include:

• Significant fading
• Permanent staining
• Holes or tears
• Damaged seams
• Broken zips or fasteners
• Excessive pilling
• Loss of shape
• Damaged branding
• Deteriorated reflective material
• Loss of protective performance

The decision should depend on the garment, industry and working environment.

A polo shirt used in an office may have a very different useful life from a heavily used garment worn on a construction site.

Don't Replace Workwear Just Because It Looks Slightly Different

At the other end of the scale, not every minor sign of wear means a garment needs replacing.

If a garment remains:

• Comfortable
• Functional
• Presentable
• Correctly branded
• Appropriate for its intended use

it may still have plenty of useful life remaining.

Replacing perfectly serviceable garments unnecessarily creates additional cost and waste.

The objective should be to find the balance between maintaining professional standards and avoiding unnecessary replacement.

Create a Simple Uniform Replacement Policy

Larger businesses can benefit from having a consistent policy.

For example, establish guidelines covering:

New Employees

When and how uniforms are issued.

Normal Wear

When replacement garments are provided.

Damage

How damaged garments are reported.

Lost Garments

How replacements are handled.

Size Changes

How employees request different sizes.

Leavers

What happens to reusable garments and company-owned uniform.

Safety-Critical Garments

When specialist workwear must be removed from service.

The exact policy is entirely up to the business.

The important thing is consistency.

Keep Your Branding Specification

This is something businesses often overlook.

When an employee needs a replacement polo 18 months after the original order, you don't want to start the branding process again.

Keep a record of:

• Original logo artwork
• Logo size
• Logo position
• Branding method
• Thread colours
• Print specification
• Garment brand
• Garment style
• Garment colour

This makes future reorders considerably easier.

It also helps maintain consistency across different locations and over several years.

ColorCoded Workwear Insight

A successful uniform programme shouldn't feel like you're starting from scratch every time someone joins the company.

Once you've established the right garments, branding method, logo placement and specifications, those details should become a repeatable system.

That is particularly valuable for growing businesses.

If you recruit five employees next month, you should ideally be able to order the required garments using the same specifications as your original team.

The goal isn't simply to complete one successful order.

It's to make every subsequent order easier.

What Employees Should Know

Your employees don't need to become textile experts.

But a simple care guide can make a real difference.

Tell them:

• How garments should be washed.
• Whether they can be tumble dried.
• How printed areas should be treated.
• What to do with stains.
• How damaged garments should be reported.
• Where replacement requests should go.

For larger businesses, include the care instructions as part of the employee's uniform information.

For smaller businesses, a simple printed or digital guide may be enough.

A Simple Workwear Care Checklist

Before Washing

☐ Check the care label.

☐ Empty pockets.

☐ Close zips and fasteners.

☐ Separate garments where appropriate.

☐ Check for stains.

☐ Follow the recommended washing temperature.

During Washing

☐ Use an appropriate detergent.

☐ Avoid unsuitable bleach or cleaning products.

☐ Don't automatically choose the hottest cycle.

☐ Follow any special laundering instructions.

Drying

☐ Check whether tumble drying is permitted.

☐ Use the recommended temperature.

☐ Avoid unnecessary heat.

☐ Follow the garment's care instructions.

After Washing

☐ Check for damage.

☐ Check branding remains intact.

☐ Store garments appropriately.

☐ Report damaged workwear where necessary.

The Cost of Looking After Workwear Properly

Good garment care isn't simply about keeping employees looking smart.

It can also help businesses manage their workwear investment more effectively.

If garments remain usable for longer, businesses may be able to reduce:

• Replacement purchases
• Administration
• Emergency orders
• Branding costs
• Unnecessary waste

That doesn't mean trying to keep every garment forever.

It means looking after garments properly and replacing them when replacement is genuinely necessary.

Quality, Care and Longevity Work Together

Remember the point we made in Chapter 6.

Quality matters.

But quality alone doesn't guarantee longevity.

Think of the overall equation as:

Appropriate garment

Correct branding

Proper care

Suitable working environment

=

Better long-term value

Choosing the right garment and then caring for it properly gives your business the best chance of getting the value you expected from the original investment.

Key Takeaways

Looking after branded workwear doesn't need to be complicated.

Remember:

• Always follow the garment manufacturer's care instructions.
• Don't assume every garment can be washed or dried in the same way.
• Avoid unnecessarily high temperatures.
• Take care when washing printed or embroidered garments.
• Check whether tumble drying is permitted.
• Deal with stains appropriately.
• Pay particular attention to hi-vis and safety-critical garments.
• Tell your supplier if garments will be commercially or industrially laundered.
• Store spare garments properly.
• Inspect workwear regularly for signs of damage or deterioration.
• Replace garments when they are no longer suitable for their intended purpose.
• Keep your branding and garment specifications for future reorders.
• Give employees simple, clear care instructions.

A branded uniform is an investment in your people and your brand.

Looking after that investment properly can help your team stay comfortable, professional and consistently presented for longer.

And now we've covered the journey from deciding to buy branded workwear through to selecting, ordering, branding and maintaining it.

There is one final stage before we bring the guide to a close:

the questions businesses most commonly ask about buying branded workwear.

That's what we'll tackle in Chapter 11 – Branded Workwear FAQs.

________________________________________________________________________________________________

Chapter 11 – Branded Workwear FAQs: Questions UK Businesses Ask Before Ordering

Buying branded workwear can involve considerably more decisions than simply choosing a garment and adding a logo.

Businesses often have questions about quantities, sizing, embroidery, printing, delivery, repeat orders, costs and what happens when their team grows.

We've answered many of the important questions throughout this guide.

This final chapter brings together some of the questions businesses most commonly ask when planning a branded workwear order.

1. How much does branded workwear cost?

There isn't a single price for branded workwear because the total cost depends on several factors.

These can include:

• Garment type
• Garment quality
• Quantity
• Branding method
• Number of branding positions
• Logo complexity
• Number of colours
• Employee personalisation
• Delivery requirements

A basic branded T-shirt and a premium embroidered softshell jacket are likely to have very different prices.

The best approach is to consider the complete solution, rather than comparing the price of individual garments in isolation.

For larger orders, ask your supplier whether quantity discounts are available.

2. How many branded garments should each employee receive?

There is no universal number.

It depends on:

• How many days employees work
• How frequently garments are washed
• Whether uniforms are worn every day
• The working environment
• Whether employees have access to different garments for different seasons

Some businesses may provide several identical polo shirts, while others create a combination of polos, T-shirts, sweatshirts and jackets.

The important thing is to create a uniform package that reflects how your employees actually work.

3. Is embroidered workwear better than printed workwear?

Neither is automatically better.

Embroidery is often an excellent choice for professional uniforms such as:

• Polo shirts
• Shirts
• Fleeces
• Softshell jackets
• Sweatshirts

Printing can be more suitable for:

• Large graphics
• Full-colour designs
• Detailed artwork
• Event clothing
• T-shirts and hoodies

The correct choice depends on the garment, artwork, working environment and expected use.

For a more detailed comparison, see our dedicated Embroidery vs Printing guide.

4. How long does branded workwear last?

There isn't a fixed lifespan.

It depends on:

• Garment quality
• Frequency of use
• Washing frequency
• Working environment
• Laundering method
• How the garment is cared for

A garment worn occasionally in an office environment may remain presentable for considerably longer than one subjected to heavy daily use on a construction site.

Rather than asking only how many months a garment will last, consider whether it continues to be:

comfortable, functional, presentable and appropriate for its intended use.

5. What is the best workwear for a small business?

There isn't one universal answer.

For many small businesses, a versatile starting point might include:

• Quality polo shirts
• T-shirts where appropriate
• Sweatshirts
• A practical jacket

However, the right combination depends on the industry.

A restaurant may need aprons and chefs wear.

A construction company may need hi-vis and specialist workwear.

An estate agency may need smart shirts, polos and jackets.

Start with your employees' roles and working environment rather than choosing garments simply because they are popular.

6. Should I choose men's, women's or unisex workwear?

That depends on your workforce and the garments available.

Women's and men's garments can have different:

• Cuts
• Proportions
• Measurements
• Lengths
• Styling

Unisex garments can provide a straightforward solution where a consistent fit is appropriate.

Where possible, give employees the opportunity to select the fit that is most comfortable and appropriate for them.

Always check the individual manufacturer's size guide rather than assuming sizes are identical across brands.

7. How do I make sure I order the correct sizes?

Don't rely solely on what employees normally wear.

Different brands and garments can fit differently.

Instead:

1. Check the manufacturer's size chart.
2. Ask employees to measure themselves where necessary.
3. Consider sample garments for larger orders.
4. Record the agreed sizes centrally.
5. Double-check the final order before production.

Getting sizing right before production is considerably easier than trying to resolve incorrect sizes afterwards.

8. Can I have employee names on branded workwear?

Yes, depending on the garment and branding method.

Employee names can be particularly useful in:

• Hospitality
• Hotels
• Healthcare
• Retail
• Customer service
• Corporate environments

A common arrangement is:

Company logo: Left chest

Employee name: Right chest

Personalisation can make uniforms feel more individual while still maintaining a consistent company appearance.

Read the ColorCoded Workwear logo placement guide.

9. Can I have a logo on the front and back?

Yes.

A common combination is:

Smaller logo on the left chest

plus

Larger logo or company information on the back.

This can work particularly well for construction, trades, logistics, events and businesses where employees need to be identifiable from a distance.

However, more branding isn't automatically better.

The design should remain clear and professional rather than becoming visually cluttered.

10. What file do I need to provide for my company logo?

Ideally, provide the highest-quality version of your logo available.

Vector artwork such as suitable:

• AI
• EPS
• PDF

can be particularly useful for professional garment decoration.

However, don't worry if you're unsure what file you have.

A good workwear supplier should be able to tell you whether your artwork is suitable and explain if anything needs changing.

You shouldn't need to understand graphic design terminology to order branded workwear.

11. Can my existing logo be embroidered?

Usually, your logo can be prepared for embroidery, but embroidery requires a process known as digitisation.

This converts the artwork into instructions that an embroidery machine can follow.

Some logos may need minor adjustments because:

• Very small text can be difficult to reproduce.
• Extremely fine lines may not work well.
• Gradients don't translate directly into thread.
• Complex designs may need simplifying.

The objective isn't necessarily to change your brand.

It's to ensure the finished embroidery looks as close as possible to the intended design.

12. Can branded hi-vis workwear be embroidered or printed?

In many cases, yes, but hi-vis clothing requires additional consideration.

The branding method and position should not compromise the garment's intended visibility performance or applicable certification requirements.

The correct approach depends on:

• Garment design
• Reflective tape
• Branding position
• Certification
• Intended working environment

For safety-critical clothing, always ensure the garments selected are appropriate for the relevant workplace requirements.

13. How long does branded workwear take?

There isn't one standard turnaround time.

The timescale can depend on:

• Product availability
• Quantity
• Branding method
• Artwork requirements
• Whether artwork needs digitising
• Production schedules
• Personalisation
• Delivery requirements

If you have a fixed deadline, tell your supplier at the beginning of the process.

Don't wait until you've approved the order to mention that the garments are required for an event next week.

A realistic production and delivery schedule can then be established before you commit.

14. Can I order branded workwear for multiple locations?

Yes, and this is something that should be discussed before production begins.

For multi-site businesses, provide information such as:

• Employee names
• Sizes
• Roles
• Garments required
• Locations
• Delivery addresses

A supplier may then be able to organise the order according to employee or location requirements.

The larger and more complex the order, the more important accurate allocation information becomes.

15. Can I reorder the same branded workwear later?

In many cases, yes, but don't assume that every garment will remain available indefinitely.

Garment manufacturers can change:

• Styles
• Colours
• Fabrics
• Product ranges
• Available sizes

This is why reorderability should be considered when selecting your original garments.

It's also important to retain your:

• Logo artwork
• Branding method
• Logo size
• Position
• Thread/print colours
• Garment details

This makes future orders much easier to reproduce consistently.

16. Should I order spare garments?

For most ongoing uniform programmes, keeping some sensible spare stock can be worthwhile.

Spare garments can help when:

• New employees join
• Existing garments are damaged
• An employee needs a different size
• Additional shifts are introduced
• Replacement garments are required

However, don't simply buy excessive quantities.

A sensible stock level should reflect your business size, employee turnover and the garments you use most frequently.

17. What is the best branding method for a company logo?

There isn't a universal answer.

For a relatively simple logo on a polo shirt, embroidery may be an excellent choice.

For a detailed, full-colour graphic on a T-shirt, printing may be more appropriate.

The decision should consider:

Garment + logo + position + working environment + expected use.

A good supplier should explain the reasoning behind their recommendation.

18. Should I choose the cheapest branded workwear quotation?

Not necessarily.

A quotation should be assessed on more than the final number.

Consider:

• Garment quality
• Suitability
• Branding method
• Branding positions
• Product availability
• Delivery
• Customer service
• Repeat-order capability
• Advice and support

A lower initial price can represent poor value if the garments need replacing significantly sooner or don't perform as expected.

The goal should be best overall value, not simply the lowest initial price.

19. Do I need to order all my workwear from the same brand?

No.

Different brands can excel in different areas.

One manufacturer may offer an excellent polo shirt while another has a better waterproof jacket or specialist garment.

However, if you're combining different brands, pay attention to:

• Colour consistency
• Fit
• Styling
• Branding
• Overall appearance

The final uniform should look coordinated even if individual garments come from different manufacturers.

20. What should I ask a branded workwear supplier before ordering?

If you remember nothing else from this guide, ask these questions:

1. Why are you recommending these garments for our business?
2. Are they appropriate for our working environment?
3. Which branding method would you recommend, and why?
4. How should the logo be positioned and sized?
5. Can you provide an artwork proof before production?
6. How should the garments be cared for?
7. Are the garments likely to remain available for future reorders?
8. Can you support multiple locations or departments?
9. What is the realistic production and delivery timescale?
10. What happens if something isn't right with the order?

A supplier who is willing to answer these questions properly is much more likely to be interested in finding the right solution rather than simply processing an order.

Still Not Sure What You Need?

That's completely normal.

Choosing branded workwear can involve more decisions than most businesses initially expect.

You don't need to know:

• Which fabric is best
• Which branding technology is appropriate
• Which logo position will work
• How many garments each employee needs
• Which garment brand to choose

before speaking to a reputable supplier.

That's part of what a good supplier should help you with.

The more information you can provide about your business, employees and working environment, the more useful that advice can be.

Your Branded Workwear Decision Checklist

Before placing your order, make sure you have considered:

☐ What image do we want our uniform to project?

☐ What will employees actually be doing while wearing it?

☐ Which garments are appropriate for each role?

☐ Which branding method is most suitable?

☐ Where should the logo go?

☐ How many garments does each employee need?

☐ Have we checked sizes carefully?

☐ Have we allowed for replacements and new starters?

☐ Have we considered future reorders?

☐ Do we need multiple delivery locations?

☐ Have we allowed enough time?

☐ Have we approved the artwork?

☐ Do employees know how to care for the garments?

If you've worked through those questions, you're already in a much stronger position to place a successful branded workwear order.

The Ultimate Guide: Final Thoughts

We've covered a lot.

From understanding why branded workwear matters to choosing a supplier.

From selecting the right garments to choosing between embroidery and printing.

From deciding where your logo should go to calculating quantities.

From avoiding common mistakes to looking after the finished uniforms.

The underlying principle throughout this guide is simple:

The best branded workwear isn't necessarily the cheapest, the most expensive or the most heavily branded. It's the solution that's right for your people, your business and the way your team actually works.

Good workwear should:

Represent your brand professionally.

Keep employees comfortable.

Support them in their roles.

Provide appropriate durability and performance.

Offer good long-term value.

Be straightforward to reorder and manage.

And, perhaps most importantly, it shouldn't create unnecessary work for the person responsible for ordering it.

Ready to Start Your Branded Workwear Project?

If you've reached this point, you probably have a much clearer idea of what your business needs.

Whether you're ordering your first branded uniform, replacing an existing range or managing workwear across multiple locations, we're happy to help you work through the options.

At ColorCoded Workwear, our approach is simple:

Listen first.

Understand your requirements.

Recommend suitable products.

Explain the branding options.

Provide artwork for approval.

Produce your branded workwear carefully.

Keep communication clear throughout the process.

Because the objective isn't simply to sell you clothing.

It's to help you create a workwear solution that your business can rely on.

Explore Your Options

Branded Polo Shirts

Branded T-Shirts

Hospitality Uniforms

Construction & Hi-Vis Workwear

Work Jackets & Outerwear

Corporate Workwear

Branded Workwear for Estate Agents

Branded Workwear for Multiple Locations

Ready to discuss your requirements?

 'Start your branded workwear project with ColorCoded Workwear'.

One Last Question

Before you place your next workwear order, ask yourself:

"Am I simply buying clothing, or am I building a uniform system that will work for my business for years to come?"

That distinction can make all the difference.

Your workwear represents your business. Make it count.